Title
Joint resolution authorizing a line-item transfer for licensing, software, implementation, maintenance, and project management for the Lake County Sheriff's Office's shared, integrated public safety Records Management System (RMS), Jail Management System (JMS), E-Citation, and E-Crash Software in the amount of $300,000 from the General Operating Expense contingency funds, due to an extension of the implementation timeline.
Staff Summary
* The Sheriff Department's new program request to replace its end-of-life Computer Aided Dispatch, Records Management, and Jail Management Systems was approved in the Fiscal Year (FY) 2020 budget in the amount of $3,450,000 based on an estimated cost for the replacement system(s) only.
* In May 2021, a contract in the amount of $2,831,209 was approved for the replacement of the Lake County Sheriff's RMS, JMS, E-Citation, and E-Crash to be funded from the FY 2020 allocation. The Lake County ETSB was independently funding a shared, integrated CAD system.
* In May 2021, a separate contract with a project management firm, in the amount of $608,125 was approved for project management services through the entire public safety software implementation. This encumbered the remaining FY 2020 allocation, leaving minimal funding for project contingencies.
* Contingency funding was planned and budgeted in FY 2023 to cover the transfer of additional funds to this project, if required.
* It has been determined that additional funding is necessary for the successful implementation of the program and a line-item transfer in the amount of $300,000 is necessary to appropriate funds.
Body
RESOLUTION
WHEREAS, Lake County and numerous partners are implementing a county-wide scalable, shared, integrated public safety Computer Aided Dispatch, Records Management, Jail Management, E-Citation, and E-Crash System; and
WHEREAS, it has been determined that additional funding is necessary for the successful implementation of the Lake County Sh...
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