Title
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $5,344,030.77 for the resurfacing of Winchester Road, from Illinois Route 83 to Illinois Route 21, which will be improved under the Illinois Highway Code for a total of 3.18 miles and appropriating $6,413,000 of Motor Fuel Tax funds.
Staff Summary
• There was a public call for bids, and a total of one bid was received for $5,344,030.77, and the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $5,344,030.77.
• The improvement will include the construction of a multi-use path from Lake County Public Works east to Illinois Route 21, the removal of the existing pipe arch culvert carrying Bull Creek under Winchester Road and the construction of a concrete box culvert, the reconstruction of existing paved shoulder, roadway patching, spot curb and gutter replacement, pedestrian signal improvements, ADA improvements, and other related items.
• This project is included in the Transportation Improvement Program with construction in 2023 and is designated as Section 20-00999-80-RS.
Body
RESOLUTION
WHEREAS, pursuant to authority granted by this County Board of Lake County, Illinois, the County Engineer heretofore called for sealed bids, by publication, for the resurfacing of Winchester Road, from Illinois Route 83 to Illinois Route 21, for a total of 3.18 miles, and is designated as Section 20-00999-80-RS; and
WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on April 11, 2023, at 10:00 a.m. at the Lake County Division of Transportation in Libertyville, Illinois; a tabulation of said bids being as follows:
Peter Baker and Son Company
Lake Bluff, Illinois
$5,344,030.77
WHEREAS, the Public Works and Transportation Committee, the County Engineer, and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $5,344,030.77, based on estimated quantities and unit prices; and
WHEREAS, the project requires a 45-day closure of the intersection in order to remove and replace the existing culvert carrying Bull Creek under Winchester Road; and
WHEREAS, the contract includes an incentive to the contractor for opening the road early and a disincentive if the closure goes beyond the planned 45 days; and
WHEREAS, an appropriation of funds is required.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that a contract be awarded to said Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $5,344,030.77, based on estimated quantities and unit prices, and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for the resurfacing of Winchester Road, from Illinois Route 83 to Illinois Route 21, and designated as Section 20-00999-80-RS.
BE IT FURTHER RESOLVED, that the County Engineer, for the processing of contract change orders, is hereby authorized and directed to treat the awarded base construction cost as the low bid amount of $5,344,030.77 plus any detour incentives up to a maximum of $50,000.
BE IT FURTHER RESOLVED, that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to transmit four certified originals of this resolution to the district office of the Department of Transportation.
BE IT FURTHER RESOLVED, that this appropriation be processed by the County Engineer for final approval of the Illinois Department of Transportation in accordance with the “Agreement of Understanding” between the Illinois Department of Transportation and Lake County dated May 3, 2018.
BE IT FURTHER RESOLVED, that there is hereby appropriated $6,413,000 of Motor Fuel Tax funds.
DATED at Waukegan, Illinois, on May 9, 2023.