Title
Resolution approving updates to the Travel and Business Expense Reimbursement Policy.
Staff Summary
* The Local Government Travel Expense Control Act (Public Act 99-604) requires that Lake County adopt a Resolution related to the approval of travel expenses and meal purchases. The law provides that the County regulate the reimbursement of all travel, meal, and lodging expenses of officers and employees.
* The "Employee Reimbursement Policy" is updated to be termed "Travel and Business Expense Reimbursement Policy". The policy was updated to reflect current economic conditions and to incorporate other operational and administrative improvements.
* This policy is found in the Employee Policy and Procedure Manual, Section 10.9.
* An interdepartmental work group provided valuable input and revisions to the policy. The State's Attorney's Office completed a compliance review of the policy.
* The Travel and Business Expense Reimbursement Policy maintains the meal expense limits approved by the Lake County Board on August 9, 2022, and adjusted reasonable limits for transportation and lodging based on county and comparative governmental data.
* Based on the November 3, 2022, Financial & Administrative Committee discussion on this policy, Section 5.4.3 Meal Expense is updated to reflect reimbursement of the actual cost per meal with an itemized receipt and eliminated per diems without receipts.
* At the January 17, 2023 County Board meeting, an amendment was made to include additional clarifying language in section 5.4.2 Lodging.
Body
RESOLUTION
WHEREAS, it is reasonable and prudent to review and update policies and procedures on a routine basis and update them as necessary; and
WHEREAS, the Employee Reimbursement Policy was adjusted to reflect reasonable maximum transportation and lodging limits, using analysis of actual Lake County spend as well as comparative data; and
WHEREAS, the County Administrator and the Financial and Administrative Committee r...
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