Lake County, IL
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File #: 22-1062    Version: Name: Artificial Intelligence Software for Circuit Clerk's Office
Type: resolution Status: Passed
File created: 7/25/2022 In control: Law & Judicial Committee
On agenda: Final action: 9/13/2022
Title: Joint resolution for a contract with Computing System Innovations, Apopka, Florida to provide Artificial Intelligence Services for the Lake County Circuit Clerk's Office in the amount of $361,200.
Attachments: 1. AI Updated Quote 8-16-22, 2. Artificial Intelligence- update - 8-16, 3. GSA Terms & Conditions, 4. Vendor Disclosure Statement
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
9/13/20224 Lake County Board adoptedPass Action details Meeting details Not available
9/8/20223 Financial & Administrative Committee recommended for adoption to the regular agenda  Action details Meeting details Not available
9/8/20223 Financial & Administrative Committee recommended for adoption as amended to the regular agenda Pass Action details Meeting details Not available
9/6/20223 Law & Judicial Committee approved and referred on to the Financial and Administrative Committee  Action details Meeting details Not available
9/6/20223 Law & Judicial Committee recommended for adoption as amended to the regular agenda Pass Action details Meeting details Not available
Title
Joint resolution for a contract with Computing System Innovations, Apopka, Florida to provide Artificial Intelligence Services for the Lake County Circuit Clerk's Office in the amount of $361,200.

Staff Summary
* There is a need for additional resources in the Lake County Circuit Clerk's and the use of bots to complete manual circuit clerk data entry which creates a quicker response rate to incoming data and allow the Circuit Clerk's Office to be repurposed to focus on the implementation of the new Case Management system.
* There is an estimated cost savings over the next five years of approximately $885,200. This is based upon an estimated reduced need for circuit clerks to complete the manual data entry.
* The Circuit Clerk's office identified a joint purchasing agreement through U.S. General Services Administration (GSA) contract # GS-35F-0858N to procure the Artificial Intelligence which would allow for services being provided through a new contract.
* Pursuant to Section 33.115 of the Lake County Purchasing Ordinance, Cooperative Joint Purchasing, Lake County may participate in a cooperative purchasing agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered between the participants.
* Circuit Clerk Office will enter into a five-year agreement with Computing System Innovations effective from August 2022 through August 2027.
* The initial cost to procure Artificial Intelligence Services is $361,200. There is an annual licensing and managed services cost of $264,400. This expense will be paid through the Circuit Clerk's office document storage fund.
* An amendment was made at the September 6, 2022 Law and Judicial and the September 8, 2022 Financial and Administrative committee meetings to amend the expense dollar amounts due to updated quote information received after the agendas were published.

Body
RESOLUTION

WHEREAS, there is a need for additional resources in the Lake County Circ...

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