Lake County Illinois - File #: 22-0897

• File #: 22-0897
• Version: 1
• Name: Construction and Materials Management Software: Agreement and Appropriation
• Type: resolution
• Status: Passed
• File created: 6/15/2022
• In control: Public Works, Planning & Transportation Committee
• Final action: 7/12/2022
• Title: Joint resolution authorizing execution of a contract with ExeVision, Inc., South Jordan, Utah, for Construction and Materials Management Software as a Service for the Lake County Division of Transportation and appropriating $200,000 of 1/4% Sales Tax for Transportation funds for year one and year two contract costs and the purchase of supporting equipment.

Date	Ver.	Action By	Action	Result
7/12/2022	1	Lake County Board	adopted	Pass
6/30/2022	1	Financial & Administrative Committee	recommended for adoption to the consent agenda	Pass
6/29/2022	1	Public Works, Planning & Transportation Committee	approved and referred on to the Financial and Administrative Committee	Pass

Title

Joint resolution authorizing execution of a contract with ExeVision, Inc., South Jordan, Utah, for Construction and Materials Management Software as a Service for the Lake County Division of Transportation and appropriating $200,000 of ¼% Sales Tax for Transportation funds for year one and year two contract costs and the purchase of supporting equipment.

Staff Summary

•                     Lake County is seeking a Construction and Materials Management Software to replace an Illinois Department of Transportation (IDOT) provided software that has been phased out.

•                     In accordance with Chapter 33.115 of the County’s Purchasing Ordinance, a cooperative purchasing contract with ExeVision has been identified though McHenry County RFP 20-53 to procure needed goods, services, construction, or professional services that were competitively solicited and awarded.

•                     This contract award includes the software as a service fee that is based on the value of locally let projects input into the system during a fiscal year, a one-time initialization setup fee, subscription fees for the eFieldbook application, and training. The contract can be extended annually for up to five years.

•                     The appropriation also covers the purchase of equipment, including field tablets, that will be used to operate the software.

•                     This project is included in the Transportation Improvement Program, and designated as Section 22-00000-22-AM.

Body

R E S O L U T I O N

WHEREAS, Lake County is seeking a Construction and Materials Management Software to replace an Illinois Department of Transportation (IDOT) provided software that has been phased out; and

WHEREAS, in accordance with Section 33.115 of the Lake County Purchasing Ordinance, a cooperative purchasing contract with ExeVision has been identified through McHenry County RFP 20-53 to procure needed goods, services, construction or professional services that were competitively solicited and awarded.

NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that the Purchasing Agent is hereby authorized and directed to execute a contract with ExeVision, Inc., South Jordan, Utah, for Construction and Materials Management Software as a Service for the Lake County Division of Transportation and appropriating $200,000 of ¼% Sales Tax for Transportation funds for year one and year two contract costs and the purchase of supporting equipment, and designated as Section 22-00000-22-AM.

DATED at Waukegan, Illinois, on July 12, 2022.