Title
Joint resolution approving the Intergovernmental Agreement (IGA) Regarding Development of the Plan and Agreement to Consolidate Participating Lake County Public Safety Answering Points (PSAP)s.
Staff Summary
• The next phase of 9-1-1 Consolidation in Lake County, Illinois, includes establishing a NEW CONSOLIDATED PSAP.
• The Parties to this PSAP Development IGA agree to partner to develop a detailed plan and an additional Implementing IGA to establish a NEW CONSOLIDATED PSAP for municipal corporations and other public entities to join as partners to meet 9-1-1 and emergency dispatch requirements in Lake County.
• Committed Parties to this PSAP Development IGA include County of Lake, Lake County Sheriff, CenCom E911, Fox Lake, Gurnee, Lake Zurich, Mundelein, Vernon Hills, and Waukegan.
• Each participating Public Safety Answering Point agrees to provide $50,000 to hire a project manager and supporting expertise.
• The County agrees to be the Executive Agent for the project and agrees to build the Regional Operations and Communications Facility to house the NEW CONSOLIDATED PSAP.
• For this Agreement, the County of Lake and the Sheriff of Lake County are distinct entities, are signing this Agreement separate from one another, and have separate rights and obligations under this Agreement.
Body
RESOLUTION
WHEREAS, the Parties have authority to enter into this intergovernmental agreement under the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and Article VII, Section 10 of the 1970 Constitution of the State of Illinois, and other applicable law; and
WHEREAS, in April 2017, Lake County and the Lake County ETSB received the 9-1-1 Consolidation Report which concluded that dispatch consolidation is a mutually beneficial path for public safety entities in Lake County; and
WHEREAS, the 9-1-1 Consolidation Report stated the potential benefits of dispatch consolidation include: reduced call transferring; staffing improvements to provide enhanced coverage for 24/7 operations; more consistent and effective service delivery; greater opportunities for inter-agency response and backup; better data sharing between agencies and responders in the field, along with expanded oversight; enhanced interoperability and the ability to share information across jurisdictions; operational savings; reductions in future capital investment; and the elimination of duplicative technology maintenance agreements; and
WHEREAS, the recommendations from the 9-1-1 Consolidation Report have been shared in numerous meetings with community and public safety representatives, including the Parties to this Agreement; and
WHEREAS, in Spring of 2018, a Consortium of 21 Lake County Public Safety Entities (PSEs) agreed through an Intergovernmental Agreement (IGA) to participate in the 9-1-1 Consolidation Implementation Planning Project and committed to the next phase of 9-1-1 consolidation efforts in Lake County; and
WHEREAS, all participating PSEs contributed funds to the 9-1-1 Consolidation Project Fund to hire an on-site project manager and additional consultant services to develop a 9-1-1 Consolidation Implementation Plan; and
WHEREAS, the 21 PSEs worked together through regular meetings of the Consortium Governance Committees and various working groups; and
WHEREAS, in December of 2019, the Consortium’s implementation plan (the “Regional 9-1-1 Consortium Concept of Operations and Implementation Plan”) was approved by the Consortium Governance Committees; and
WHEREAS, in August 2020, the Consortium unanimously approved extending the original IGA 12 months, through September 6, 2021, in order to continue progress on initiatives in the approved Implementation Plan; and
WHEREAS, in May 2021, the Consortium completed a joint request for proposal (RFP) and procurement of a scalable, shared, integrated, enterprise family of systems / software that includes Computer Aided Dispatch (CAD), mobile data, Law Enforcement Records Management System (LE RMS), Jail Management System (JMS), Electronic Crash, and Electronic Ticket Systems to support 9-1-1 services, emergency dispatch services, and records management for partner municipalities and agencies throughout Lake County; and
WHEREAS, the Lake County ETSB is the Consortium’s Executive Agent for the CAD and mobile data contract and the Lake County Sheriff’s Office is the Consortium’s Executive Agent for the law enforcement RMS, JMS, E-Crash, and E-Ticket contract; and
WHEREAS, in September 2021, Consortium unanimously approved extending the original IGA an additional 12 months, through September 6, 2022, in order to continue progress on initiatives in the approved Implementation Plan; and
WHEREAS, in October 2021, the Lake County Board authorized entering into an agreement for architectural and engineering design services for a Consolidated 9-1-1, ETSB, and Emergency Management Agency Facility on the County Campus in Libertyville, Illinois; and
WHEREAS, the Parties to this Agreement remain committed to the next phase of 9-1-1 Consolidation in Lake County, and continue to find it to be in the best interests of the health, safety, and general welfare of not only the residents of the population served by each Party, but all residents of Lake County; and
WHEREAS, the Parties agree to partner to develop a detailed plan and additional IGA to establish a NEW CONSOLIDATED PSAP for municipal corporations and other public entities to join as partners to meet 9-1-1 and emergency dispatch requirements in Lake County; and
WHEREAS, Lake County has agreed to be the Executive Agent for this project for the purpose of hiring and paying a Project Manager, entering into contracts, making payments (upon written direction from the PSAP Consolidation Committee), and for receiving the initial financial contributions to this project and other revenue, and will create a special segregated fund (the “Regional PSAP Consolidation Fund”) for such purposes; and
WHEREAS, the County of Lake and the Sheriff of Lake County are distinct entities, are signing this Agreement separate from one another, and have separate rights and obligations under this Agreement.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, to hereby authorize approval of the Intergovernmental Agreement Regarding Development of the Plan and Agreement to Consolidate Participating Lake County Public Safety Answering Points on behalf of the Lake County Sheriff’s Office and the Lake County Board; and
BE IT FURTHER RESOLVED, that this County Board of Lake County, Illinois, remains fully committed to supporting the Lake County Sheriff and all Lake County Public Safety Entities in the consolidation of Public Safety Answering Points in order to provide the most timely, effective, and efficient 9-1-1 and emergency dispatch service to Lake County residents and first responders.
DATED at Waukegan, Illinois, on July 12, 2022