Title
Joint resolution authorizing the execution of a contract with Advanced Utility Systems in the amount of $286,000 for implementation, licenses, hosting, and training, plus $105,334.25 in year two for maintenance and hosting services for their CIS Infinity, Version 4, Utility Billing System.
Staff Summary
• The County provides retail sewer and water services to approximately 33,000 customers and provides wholesale sewer service to nineteen municipalities in various locations within Lake County and administers and maintains a utility billing system for the purposes of billing and collecting water and sewer user fees.
• The existing utility billing system has been in service for over 15 years and because of technological advances in software systems and to assure the system is compliant with necessary system security requirements, the utility billing system requires replacement.
• A Request for Proposals was issued for the purpose of selecting a short list of qualified firms and the County received request for proposals from 11 vendors.
• Based on the product and services demonstrations, the County determined that Advanced Utility Systems was the firm best suited to provide utility billing software and associated implementation services.
• Advanced Utility Systems has submitted their best and final offer to provide their CIS Infinity, Version 4, Utility Billing Software including implementation and training in the amount of $286,000.
• This resolution authorizes the Purchasing Agent to execute a contract with Advanced Utility Systems, Toronto, ON in the amount of $286,000 for implementation and training plus $105,334.25 per year, with a 5 percent annual increase, for annual maintenance and hosting services for their CIS Infinity, Version 4, Utility Billing System.
Body
R E S O L U T I O N
WHEREAS, the County of Lake (County) provides retail sewer and water services to approximately 33,000 direct retail customers and provides wholesale sewer service to nineteen municipalities in various locations within Lake County; and
WHEREAS, the County administers and maintains a utility billing system for purposes of billing and collecting water and sewer user fees; and
WHEREAS, the existing utility billing system has been in service for over 15 years and because of technological advances in software systems and to assure the system is compliant with necessary system security requirements, the utility billing system requires replacement; and
WHEREAS, in accordance with the Lake County Purchasing Ordinance, a Request for Proposals was issued for the purpose of selecting a short list of qualified firms; and
WHEREAS, based on the product and services demonstrations, the County determined that Advanced Utility Systems was the firm best suited to provide utility billing software and associated implementation services, and
WHEREAS, Advanced Utility Systems has submitted their best and final offer to provide their CIS Infinity, Version 4, Utility Billing Software including implementation and training in the amount of $286,000.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby authorized and directed to execute a contract with Advanced Utility Systems, Toronto, ON in the amount of $286,000 for implementation and training plus $105,334.25 per year, with a 5 percent annual increase, for annual maintenance and hosting services for their CIS Infinity, Version 4, Utility Billing System.
DATED at WAUKEGAN, LAKE COUNTY, ILLINOIS, on this 8th day of February, A.D., 2022.