Title
Joint committee action approving a contract modification to the agreement with Crowe LLP, Oak Brook, Illinois to provide consultant services for system implementation of a shared, scalable, integrated, enterprise family of public safety systems that includes computer aided dispatch (CAD), mobile data, records management systems (RMS) for law enforcement and fire / emergency medical services, and a jail management system (JMS) for the 9-1-1 Consolidation Implementation in the amount of $21,875 for 25 months plus a flat fee of $61,250 for organization change management for a total of $608,125 with 40 percent of that cost paid for by Emergency Telephone System Board (ETSB) in an estimated amount of $243,250 as approved at the May 4, 2021 ETSB Board.
Staff Summary
• 21 public safety entities (PSE’s) have agreed through an Intergovernmental Agreement (IGA) to participate in the 9-1-1 Consolidation Implementation Planning Project.
• The IGA between participating PSEs agrees to use Lake County as its administrative agent for entering into contracts, making payments, receiving dues or other revenue, and for providing financial accounting and reports.
• Participating PSEs have contributed to the 9-1-1 Consolidation Project Fund to cover project costs to include a project manager and 9-1-1 consultant services.
• The Board (through the IGA) has supported the establishment of a two-tier governance structure (governance committees) to serve as the decision-making body on behalf of all participating entities.
• The evaluation committee and the governance committees agree that it is in the best interest of Lake County (on the Consortium’s behalf) to contract with Crowe LLP, Oak Brook, Illinois for Phase Five of this project the system implementation stage.
• Funding is a combination of ETSB and Lake County funds. This was approved by the ETSB Board on May 4, 2021.
Body
TO: Chair, Law and Judicial Committee
Chair, Financial and Administrative Committee
FROM: RuthAnne Hall, Purchasing Agent
DATE: May 25, 2021
RE: Contract Modification Number two
1. 21 public safety entities (PSE’s) have agreed through an Intergovernmental Agreement (IGA) to participate in the 9-1-1 Consolidation Implementation Planning Project.
2. The IGA between participating PSEs agrees to use Lake County as the administrative agent for entering into contracts, making payments, receiving dues or other revenue, and for providing the financial accounting and reports as required.
3. Participating PSEs have contributed to the 9-1-1 Consolidation Project Fund to cover project costs to include a project manager and consultant services.
4. The Board has supported the establishment of interim two-tier governance structure to serve as the decision-making body on behalf of all participating communities.
5. In accordance with Article 8, Section 101 (2) of the Lake County Purchasing Ordinance, this Change Order is germane to the original contract as signed and is in the best interest of Lake County it is hereby requested that the Purchasing Agent be authorized to enter into Contract Modification Number Two.
6. This resolution authorizes Contract Modification Two with Crowe, LLC in an amount of $21,875 for 25 months plus a flat fee of $61,250 for organization change management for a total of $608,125 with 40% of that cost paid for by ETSB in an estimated amount of $243,250 for task 5 of this contract, system implementation.