Title
Joint resolution authorizing a contract with Tyler Technologies, Public Safety Division, Troy, Michigan, in the amount of $2,831,209 for licensing, software and implementation services for the replacement of the Lake County Sheriff’s Office Records Management System (RMS), Jail Management System (JMS), E-Citation, and E-Crash Software.
Staff Summary
• A Consortium of 21 Public Safety Entities, with Lake County acting as the administrative agent, issued a Request for Proposal (RFP) to contract for a scalable, shared, integrated, enterprise family of systems (computer aided dispatch, mobile data, records management, and jail management) to support 9-1-1 services, emergency dispatch services, and records management for partner municipalities and agencies throughout Lake County.
• The RFP was extended to 47 vendors and proposals were received from nine vendors.
• In accordance with the evaluation criteria established in the RFP, the Consortium’s selection team reviewed and determined that the proposal submitted by Tyler Technologies, Public Safety Division, Troy, Michigan is the most qualified and favorable proposal for Lake County and the 9-1-1 Consortium.
• The contract includes the software, professional services, implementation services, and training costs in a contract amount of $2,831,209.
• Ongoing software maintenance and third-party hardware, software and services may be annually renewed and are estimated in the annual amount of $426,336 for years two through five with an annual increase not to exceed three percent and not to exceed four percent for years six through 10.
• The Lake County Sheriff’s Office is the Consortium’s executive agent for this scalable, shared, integrated, enterprise RMS, JMS, E-Citation, and E-Crash software.
Body
RESOLUTION
WHEREAS, a Consortium of 21 Public Safety Entities, with Lake County acting as the administrative agent, issued a Request for Proposal (RFP) to contract for a scalable, shared, integrated, enterprise family of systems (computer aided dispatch (CAD), mobile data, records management (RMS), and jail management (JMS) to support 9-1-1 services, emergency dispatch services, and records management for partner municipalities and agencies throughout Lake County; and
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing Ordinance, Proposals were called for by publication for an Integrated CAD, RMS, JMS and Mobile System(s); and
WHEREAS, the RFP was extended to 47 vendors and proposals were received from nine vendors; and
WHEREAS, sealed proposals were received electronically and opened from nine vendors on Tuesday, June 2, 2020, at 11:00 a.m.; and
WHEREAS, in accordance with the evaluation criteria established in the RFP, the Consortium’s selection team reviewed and determined that the proposal submitted by Tyler Technologies, Public Safety Division, Troy, Michigan is the most qualified and favorable proposal for Lake County and the 9-1-1 Consortium; and
WHEREAS, the Lake County Sheriff’s Office is the Consortium’s executive agent for this scalable, shared, integrated, enterprise RMS, JMS, E-Citation, and E-Crash software.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby directed to enter into a contract with Tyler Technologies, Public Safety Division, Troy, Michigan for licensing, software and implementation services for the replacement of the Lake County Sheriff’s Office Records Management System, Jail Management System, E-Citation, and E-Crash Software in the amount of $2,831,209, charging the cost thereof to account #106-1103799-84030.
DATED at Waukegan, Illinois, on May 11, 2021.