Title
Joint resolution authorizing a contract with Payne and Dolan, Inc., Antioch, Illinois, in the amount of $458,738.34 for annual hot-mix asphalt maintenance of various roads on the County highway system under the Illinois Highway Code, appropriating $551,000 of Motor Fuel Tax funds.
Staff Summary
• Lake County’s Hot-Mix Asphalt Patching Program is an annual preventative maintenance program that preserves the surface quality and extends the life of County highways.
• There was a public call for bids, and a total of five bids were received, ranging from $458,738.34 to $577,969.94, and the lowest responsible bidder is Payne and Dolan, Inc., in the amount of $458,738.34.
• This project is included in the Transportation Improvement Program with construction in 2021, and designated as Section 21-00000-13-GM.
Body
R E S O L U T I O N
WHEREAS, pursuant to authority granted by this Lake County Board, the County Engineer heretofore called for sealed bids, by publication, for annual hot-mix asphalt maintenance of various roads on the County highway system, and designated as Section 21-00000-13-GM; and
WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on March 16, 2021, at 10:00 a.m. at the Lake County Division of Transportation in Libertyville, Illinois; a tabulation of said bids being as follows:
Payne and Dolan, Inc.
Antioch, Illinois
$458,738.34
J.A. Johnson Paving Company
Arlington Heights, Illinois
$465,505.34
Chicagoland Paving, Inc.
Lake Zurich, Illinois
$484,603.34
Schroeder Asphalt Service, Inc.
Huntley, Illinois
$574,648.84
Peter Baker and Son Company
Lake Bluff, Illinois
$577,969.94
WHEREAS, the Public Works, Planning and Transportation Committee, the County Engineer, and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Payne and Dolan, Inc., in the amount of $458,738.34, based on estimated quantities and unit prices; and
WHEREAS, an appropriation of funds is required.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that a contract be awarded to said Payne and Dolan, Inc., in the amount of $458,738.34, based on estimated quantities and unit prices, and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for annual hot-mix asphalt maintenance of various roads on the County highway system, and designated as Section 21-00000-13-GM.
BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to transmit four certified originals of this resolution to the district office of the Department of Transportation.
BE IT FURTHER RESOLVED that this award be processed by the County Engineer for final approval of the Illinois Department of Transportation in accordance with the “Agreement of Understanding” between the Illinois Department of Transportation and Lake County, dated May 3, 2018.
BE IT FURTHER RESOLVED that there is hereby appropriated $551,000 of Motor Fuel Tax funds.
DATED at Waukegan, Illinois, on April 13, 2021.