Title
Resolution authorizing a three-year contract renewal with CDW Logistics, Inc. (CDW), Vernon Hills, Illinois, in an estimated annual amount of $1,252,882 for volume licensing of Microsoft Enterprise products and services through 2023.
Staff summary
• The County’s current contract for Microsoft Enterprise products and services will expire on November 30, 2020.
• Microsoft products and services includes Office, email, calendar, SharePoint, Teams, OneDrive, security, server/computer licenses, and administrative tools.
• The County’s Microsoft products and services, with the exception of Teams Voice Calling, will be renewed for a three-year agreement in the estimated annual amount of $1,252,882.
• Microsoft Teams Voice Calling services are currently being implemented using CARES Act funds due to remote working requirements as a result of the COVID-19 public health emergency. The contract will be brought back to the board for amendments with any additional ongoing licensing costs associated with this implementation.
• Pursuant to Article 10-101 of the County Purchasing Ordinance, Cooperative Purchasing, the County may participate in a cooperative purchasing agreement for the procurement of goods, services or professional services with one or more public procurement units in accordance with an agreement entered into between the participants.
• A cooperative purchasing contract has been identified through an OMNIA Partner, National Intergovernmental Purchasing Alliance (NIPA) 2018011-01 to procure needed goods, services or professional services that was competitively solicited and awarded.
Body
RESOLUTION
WHEREAS, the County’s current contract for Microsoft Enterprise products and services will expire on November 30; and
WHEREAS, Microsoft products and services includes Office, email, calendar, SharePoint, Teams, OneDrive, security, server/computer licenses, and administrative tools; and
WHEREAS, Microsoft products and services, with the exception of Teams Voice Calling, will be renewed for a three-year agreement in the estimated annual amount of $1,252,882; and
WHEREAS, the contract will be brought back to the board with any additional ongoing licensing costs associated with the implementation of Team Voice Calling; and
WHEREAS, Pursuant to Article 10-101 of the County Purchasing Ordinance, Cooperative Purchasing, the County may participate in a cooperative purchasing agreement for the procurement of goods, services or professional services with one or more public procurement units in accordance with an agreement entered into between the participants; and
WHEREAS, A cooperative purchasing contract has been identified through an OMNIA Partner, National Intergovernmental Purchasing Alliance (NIPA) 2018011-01 to procure needed goods, services or professional services that was competitively solicited and awarded.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is authorized to renew a three-year contract with CDW in an estimated annual amount of $1,252,882 for volume licensing of Microsoft Enterprise products and services through 2023.
DATED, at Waukegan, Illinois, on November 10, 2020.