Lake County, IL
Share to Facebook Share to Twitter Bookmark and Share
File #: 20-1534    Version: 1 Name: Contract with MTG Management Consultants
Type: resolution Status: Passed
File created: 10/19/2020 In control: Law & Judicial Committee
On agenda: Final action: 11/10/2020
Title: Joint resolution ratifying a contract and approving a contract modification with MTG Management Consultants, LLC, Seattle, Washington, to procure Phase Two project management services to oversee implementation of the Circuit Clerk's Record Digitization Initiative in the amount of $135,120, and emergency appropriate $91,960 in the Document Storage Fund.
Attachments: 1. MTG Bid Exemption Request, 2. MTG Services Extension 10.16.20, 3. Vendor Disclosure Statement, 4. Contract Modification 1
Title
Joint resolution ratifying a contract and approving a contract modification with MTG Management Consultants, LLC, Seattle, Washington, to procure Phase Two project management services to oversee implementation of the Circuit Clerk's Record Digitization Initiative in the amount of $135,120, and emergency appropriate $91,960 in the Document Storage Fund.

Staff Summary
* The Lake County Board awarded a contract for Record Digitization Services for the Office of the Circuit Clerk at their July 14, 2020 meeting.
* The Circuit Clerk entered into a departmental agreement with MTG Management Consultants in the amount of $43,160 to provide evaluation and quality assurance assistance services to support the digitization of paper and microfilm records maintained by the Circuit Clerk.
* A need has been identified for project management services to oversee the implementation and coordinate the integration with the Integrated Case Management System (ICMS) for the Lake County Justice Agencies in the amount of $91,960.
* This contract modification will provide for 24 months of support to prepare a project repository and establish integrations with the ICMS.
* Pursuant to Article 6, Section 102, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis that there exists a long standing, successful relationship for professional services, and the knowledge gained through this relationship adds value integral to the services provided.

Body
R E S O L U T I O N

WHEREAS, there is a need to procure project management services to oversee implementation of the Circuit Clerk's Record Digitization Initiative; and

WHEREAS, the Lake County Board awarded a contract for Record Digitization Services for the Office of the Circuit Clerk at their July 14, 2020 meeting; and

WHEREAS, the Circuit Clerk had entered into a departmental agreement with MTG Management Consults in the amount of $43,160 to provide evaluation and quality assurance assistance s...

Click here for full text