Title
Resolution accepting Federal CARES Act Grant funding from the Illinois State Board of Elections, authorizing an emergency appropriation in the amount of $73,759.40, and ratifying the purchase of additional equipment and software for Vote by Mail from Impact Networking, LLC, Lake Forest, Illinois.
Staff Summary
• The Lake County Clerk’s Office applied for a Federal CARES Act Grant (CFDA: 90.404) from the Illinois State Board of Elections which will reimburse qualified election related expenses due to the pandemic in Fiscal Year (FY) 2021 up to $831,572.91.
• There is a need to purchase additional equipment and software for the upcoming election including two high-speed mail-in ballot scanners and imprinters, installation and training, Vote by Mail VBMScan Software installation and setup and two secure election terminals.
• Pursuant to the Counties Code, Chapter 55 of the Illinois Compiled Statutes (55 ILCS 5/3-2003.2) the County Clerk has the authority to control the internal operations of his or her office and to procure the necessary equipment, materials and services to perform the duties of the Office.
• The costs are valid and necessary expenses for the November election 2020 and have been determined to be reimbursable through Federal CARES Act Grant (CFDA: 90.404).
• Valid expenses under the Federal CARES Act Grant (CFDA: 90.404) will likely be reimbursed in FY 2021.
• This resolution authorizes an emergency appropriation and procurement and authorizes the County Clerk to enter into an agreement with Impact Networking, LLC in the amount of $73,759.40 for the purchase additional equipment and software for Vote by Mail.
Body
RESOLUTION
WHEREAS, The Lake County Clerk’s Office applied for Federal CARES Act Grant (CFDA: 90.404) from the Illinois State Board of Elections which will reimburse qualified election related expenses due to the pandemic in FY 2021 up to $831,572.91; and
WHEREAS, the Lake County Clerk’s Office purchased additional equipment and software for the upcoming election including two high-speed mail-in ballot scanners and imprinters, installation and training, Vote by Mail VBMScan Software installation and setup and two secure election terminals; and
WHEREAS, Pursuant to the Counties Code, Chapter 55 of the Illinois Compiled Statutes (55 ILCS 5/3-2003.2) the County Clerk has the authority to control the internal operations of his or her office and to procure the necessary equipment, materials and services to perform the duties of the Office; and
WHEREAS, an emergency appropriation is necessary to increase the County Clerk’s expense budget to allow for these unexpected, COVID-related purchases; and
WHEREAS, the off-setting grant revenue reimbursing the County must also be included in the modified budget.
NOW THEREFORE BE IT RESOLVED, that an emergency appropriation is approved by this County Board of Lake County, Illinois in the amount of $73,759.40 as indicated in the attachment labeled as Impact Networking Emergency Appropriation and that the contract entered into by the County Clerk with Impact Networking, LLC Lake Forest, Illinois, is hereby ratified.
DATED at Waukegan, Illinois, on October 13, 2020.