Title
Committee action approving Change Order Number Two for a contract with Tyler Technologies, Inc., Duluth, Georgia, increasing the contract value by $44,230.
Staff Summary
• At its July 2015 meeting, the Lake County Board authorized a contract with Tyler Technologies (Tyler), in the amount of $2,965,775, for the purchase of software and implementation services for the replacement of the Lake County property tax administration system, with ongoing annual Software as a Service (SaaS) fees estimated at $3,831,085 over five years.
• Change Order Number One implemented a 50 percent discount for the SaaS fees for years three, four, and five - decreasing the overall contract value for ongoing services by $1,079,061.50.
• Change Order Number Two in an amount not to exceed $44,230 will allow for some urgently needed enhancements for the Chief County Assessor’s Office as well other needed enhancements for the County Clerk’s and Treasurer’s Office. These enhancements include a HTPAR/HTVAL process, a report for Top Taxpayers, a Daily Redemption Report, an On-demand Standard 10 Envelope report, and County of Lake, Trustee (COLT) Batch Processing. Each of these enhancements will enhance productivity, reduce manual effort, and ultimately save the County labor costs.
• Sufficient funds remain in the Property Tax Administration System project fund in General Operating Expenses (GOE) in the FY20 budget to accommodate this expense.
• In accordance with Article 8, Section 101 (1) of the Lake County Purchasing Ordinance, it is hereby requested that the Purchasing Agent be authorized to enter into Change Order Number Two for the Property Tax Administration System.
Body
TO: Chair, Financial and Administrative Committee
FROM: RuthAnne Hall, Purchasing Agent
DATE: June 4, 2020
RE: Change Order Number Two - Property Tax Administration System
1. At its July 2015 meeting, the Lake County Board authorized a contract with Tyler Technologies (Tyler), in the amount of $2,965,775, for the purchase of software and implementation services for the replacement of the Lake County property tax administration system, with ongoing annual Software as a Service (SaaS) fees estimated at $3,831,085 over five years.
2. Change Order Number One implemented a 50 percent discount for the SaaS fees for years three, four, and five - decreasing the overall contract value for ongoing services by $1,079,061.50.
3. Change Order Number Two in an amount not to exceed $44,230 will allow for some urgently needed enhancements for the Chief County Assessor’s Office as well other needed enhancements for the County Clerk’s and Treasurer’s Office. These enhancements include a HTPAR/HTVAL process, a report for Top Taxpayers, a Daily Redemption Report, an On-demand Standard 10 Envelope report, and COLT Batch Processing. Each of these enhancements will enhance productivity, reduce manual effort, and ultimately save the County labor costs.
4. Sufficient funds remain in the Property Tax Administration System project fund in General Operating Expenses (GOE) in the FY20 budget to accommodate this expense.
5. In accordance with Article 8, Section 101 (1) of the Lake County Purchasing Ordinance, it is hereby requested that the Purchasing Agent be authorized to enter into Change Order Number Two for the Property Tax Administration System.