Title
Joint committee action approving Modification Number One for Agreement Number 16242 Conference Technologies Inc., Itasca, Illinois, for courtroom technology and miscellaneous audio/visual systems for the Lake County Criminal Court Tower.
Staff Summary
• On March 14, 2017, the Lake County Board authorized a contract with Conference Technologies, Inc to complete the design, furnish, and install the audiovisual technology for courtrooms, agency spaces, and public areas for the Lake County Courthouse Expansion Project in the amount of $2,709,341.
• The audiovisual technology included various assisted listening, courtroom presentation, conferencing, and display systems. This consisted of numerous components such as; projectors, display screens, microphones, speakers, cameras, switching matrixes, amplifiers, controllers, and all ancillary cabling.
• A contract modification is necessary to validate post-design contract modifications reducing the cost of the final design and installation by $322,202.13 and adding the cost of a service and support plan in the annual amount of $49,770.
• Contract Modification Number One decreases the overall contract 10.1 percent at a cost of $272,432.13.
• In accordance with Article 8, Section 101 (1) of the Lake County Purchasing Ordinance it is requested that the Purchasing Agent be authorized to enter into Contract Modification Number One.
Body
TO: Chair, Law and Judicial Committee
Chair, Financial and Administrative Committee
FROM: RuthAnne Hall, Purchasing Agent
DATE: December 3, 2019
RE: Contract Modification - Agreement No. 16242
1. On March 14, 2017, the Lake County Board authorized a contract with Conference Technologies, Inc to complete the design, furnish, and install the audiovisual technology for courtrooms, agency spaces, and public areas for the Lake County Courthouse Expansion Project in the amount of $2,709,341.
2. The audiovisual technology included various assisted listening, courtroom presentation, conferencing, and display systems. This consisted of numerous components such as; projectors, display screens, microphones, speakers, cameras, switching matrixes, amplifiers, controllers, and all ancillary cabling.
3. A contract modification is necessary to validate post-design contract modifications reducing the cost of the final design and installation by $322,202.13 and adding the cost of a service and support plan in the annual amount of $49,770.
4. In accordance with Article 8, section 101 (1) of the Lake County Purchasing Ordinance, it is hereby requested that the Purchasing Agent be authorized to enter into Contract Modification One.
5. Contract Modification Number One decreases the overall contract 10.1 percent at a cost of $272,432.13.