Lake County, IL
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File #: 19-1361    Version: 1 Name: 2020 Patrol 1 Traffic Signal Maintenance: Appropriation and Contract Award
Type: resolution Status: Passed
File created: 8/14/2019 In control: Public Works, Planning & Transportation Committee
On agenda: Final action: 9/10/2019
Title: Joint resolution authorizing a contract with Meade, Inc., Willowbrook, Illinois, in the amount of $926,165.14 for the maintenance of traffic control signals, street lights, and Lake County PASSAGE field elements, under the applicable Illinois Highway Code, from December 1, 2019, to November 30, 2020, and appropriating $1,187,000 of Motor Fuel Tax (MFT) funds, $1,112,000 for maintenance and $75,000 for electrical service.
Attachments: 1. 19-1361 Bid Tab - Traffic Signal Maintenance, 2. 19-1361 Vendor Disclosure - Meade

Title

Joint resolution authorizing a contract with Meade, Inc., Willowbrook, Illinois, in the amount of $926,165.14 for the maintenance of traffic control signals, street lights, and Lake County PASSAGE field elements, under the applicable Illinois Highway Code, from December 1, 2019, to November 30, 2020, and appropriating $1,187,000 of Motor Fuel Tax (MFT) funds, $1,112,000 for maintenance and $75,000 for electrical service.

 

Staff Summary

                     Patrol I maintenance activities are paid out of the Motor Fuel Tax fund and include maintenance and electrical service of the County’s traffic control signals, streetlights, other field equipment, and field elements of Lake County PASSAGE.

                     This is a shared service item, with existing agreements with Deer Park, Deerfield, Gurnee, Highwood, Highland Park and the Illinois Department of Transportation for the inclusion of certain traffic signals within their jurisdiction in the County’s traffic signal maintenance contract for reimbursement to the County for their share.

                     There was a public call for bids, and a total of two bids were received, ranging from $926,165.14 to $1,199,108.88, and the lowest responsible bidder is Meade, Inc., with a contract amount of $926,165.14.

                     This improvement is included in the highway improvement program, and designated as Section 20-00000-01-GM.

 

Body

R E S O L U T I O N

 

WHEREAS, pursuant to authority granted by this Lake County Board, the County Engineer heretofore called for sealed bids, by publication, for the 2020 traffic signal maintenance for the period from December 1, 2019, to November 30, 2020, and designated as Section 20-00000-01-GM; and

 

WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on August 6, 2019, at 10:00 a.m. at the Lake County Division of Transportation in Libertyville, Illinois, a tabulation of said bids being as follows:

 

Meade, Inc.

Willowbrook, Illinois

$926,165.14

 

H & H Electric Company

Franklin Park, Illinois

$1,199,108.88

 

WHEREAS, the Public Works, Planning, and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and the lowest responsible bidder is Meade, Inc., Willowbrook, Illinois, their bid being $926,165.14 based on estimated quantities and unit prices.

 

NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that a contract be awarded to said Meade, Inc., Willowbrook,  Illinois, in accordance with their bid of $926,165.14 based on estimated quantities and unit prices and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for the 2020 traffic signal maintenance for the period from December 1, 2019, to November 30, 2020, and designated as Section 20-00000-01-GM.

 

BE IT FURTHER RESOLVED that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.

 

BE IT FURTHER RESOLVED that the County Engineer of Lake County shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under the appropriation.

 

BE IT FURTHER RESOLVED that the Clerk is hereby directed to transmit four certified originals of this resolution to the district office of the Department of Transportation.

 

BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriations provided.

 

BE IT FURTHER RESOLVED that there is hereby appropriated $1,187,000 of Motor Fuel Tax funds for the maintenance contract and electrical service.

 

BE IT FURTHER RESOLVED, that this award be processed by the County Engineer for final approval of the Illinois Department of Transportation in accordance with the “Agreement of Understanding” between the Illinois Department of Transportation and Lake County, dated May 3, 2018.

 

DATED at Waukegan, Illinois, on September 10, 2019.