Lake County, IL
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File #: 19-1213    Version: 1 Name: Butterfield Road Resurfacing: Appropriation and Contract Award
Type: resolution Status: Passed
File created: 7/18/2019 In control: Public Works, Planning & Transportation Committee
On agenda: Final action: 8/13/2019
Title: Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $3,338,377.61, for the resurfacing of Butterfield Road, from Illinois Route 176 to US Route 45, which will be improved under the Illinois Highway Code for a total of 3.68 miles, and appropriating $4,007,000 of Motor Fuel Tax funds.
Attachments: 1. 19-1213 Bid Tab, Butterfield Road Resurfacing, 2. 19-1213 Vendor Disclosure, Peter Baker

Title

Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $3,338,377.61, for the resurfacing of Butterfield Road, from Illinois Route 176 to US Route 45, which will be improved under the Illinois Highway Code for a total of 3.68 miles, and appropriating $4,007,000 of Motor Fuel Tax funds.

 

Staff Summary

                     Butterfield Road, from Illinois Route 176 to US Route 45, needs resurfacing.

                     A total of two bids were received, ranging from $3,338,377.61 to $4,199,980.62, and the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, with a contract amount of $3,338,377.61.

                     This resurfacing improvement has been identified within the County’s pavement management system, is included in the highway improvement program, and is designated as Section 18-00137-17-RS.

 

Body

R E S O L U T I O N

 

WHEREAS, pursuant to authority granted by this Lake County Board, the County Engineer heretofore called for sealed bids, by publication, for the resurfacing of Butterfield Road, from Illinois Route 176 to US Route 45, which will be improved under the Illinois Highway Code for a total of 3.68 miles; and

 

WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on July 16, 2019, at 10:00 a.m. at the Lake County Division of Transportation in Libertyville, Illinois, a tabulation of said bids being as follows:

 

Peter Baker and Son Company

Lake Bluff, Illinois

$3,338,377.61

 

Plote Construction

Hoffman Estates, Illinois

$4,199,980.62

 

WHEREAS, the Public Works, Planning and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, their bid being $3,338,377.61 based on estimated quantities and unit prices; and

 

WHEREAS, an appropriation of funds is required.

 

NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that a contract be awarded to said Peter Baker and Son Company, Lake Bluff, Illinois, in accordance with their bid of $3,338,377.61 based on estimated quantities and unit prices and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for the resurfacing of Butterfield Road, from Illinois Route 176 to US Route 45, which will be improved under the Illinois Highway Code for a total of 3.68 miles, and designated as Section 18-00137-17-RS.

 

BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriations provided.

 

BE IT FURTHER RESOLVED that the Clerk is hereby directed to transmit four certified originals of this resolution to the district office of the Department of Transportation.

 

BE IT FURTHER RESOLVED that there is hereby appropriated $4,007,000 of Motor Fuel Tax funds.

 

BE IT FURTHER RESOLVED that this award be processed by the County Engineer for final approval of the Illinois Department of Transportation in accordance with the “Agreement of Understanding” between the Illinois Department of Transportation and Lake County, dated May 3, 2018.

 

DATED at Waukegan, Illinois, on August 13, 2019.