Lake County, IL
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File #: 19-1236    Version: 1 Name: Resolution to provide restoration of historical County Board and Vital Records.
Type: resolution Status: Passed
File created: 7/19/2019 In control: Financial & Administrative Committee
On agenda: Final action: 8/13/2019
Title: Resolution approving a contract with Byers Printing Company, Springfield, Illinois, in the amount of $85,547 to provide restoration of historical County Board and vital records.
Attachments: 1. FY2019 Capital Request.pdf, 2. Byers Record Restoration Project.pdf, 3. Byers Printing - Vendor Disclosure.pdf, 4. Agreement - Byers Printing.pdf

Title

Resolution approving a contract with Byers Printing Company, Springfield, Illinois, in the amount of $85,547 to provide restoration of historical County Board and vital records.

 

Staff Summary

                     The County Clerk’s Office is the repository for all Vital Record historical documents and record books for the County Board/Board of Supervisors.

                     These books date back to the 1800s and many are very fragile and slowly deteriorating. The County Clerk’s Office is concerned that these documents may be beyond repair in a few years’ time.

                     An invitation to bid was extended to two vendors and the lowest responsible bid was Byers Printing Company in an amount of $85,547.

                     This amount is included in the County Clerk’s Fiscal Year 2019 budget and the County Clerk will use her purchasing authority to procure this service.

 

Body

RESOLUTION

 

WHEREAS, the Lake County Clerk’s Office is responsible for maintaining County Board and vital records; and

 

WHEREAS, these record books date back to the 1800s, many are fragile and deteriorating and may be beyond repair in a few more years; and

 

WHEREAS, the Clerk’s Office holds 92 volumes of County Board/Board of Supervisors Records and 110 volumes of Vital Records (of which 66.7 percent require preservation); and

 

WHEREAS, Byers Printing Company provided the lowest responsible proposal; and

 

WHEREAS, this amount has been included in the County Clerk’s (FY) 2019 Budget and she will use her purchasing authority to procure the services.

 

NOW THEREFORE BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Lake County Clerk is authorized to enter into a contract with Byers Printing Company, Springfield, Illinois, in an amount of $85,547 to provide records preservation, scanning and binding for County Board/Board of Supervisors Records and Vital Records and charged to account #101-1103282-71250 (Document Imaging).

 

DATED AT WAUKEGAN, LAKE COUNTY, ILLINOIS, on August 13, 2019.