Title
Committee action approving Contract Modification Number One in the amount of $45,000 with Johnson Controls, Arlington Heights, Illinois, for routine inspections and preventative maintenance of Chillers, Air Cooled Condensing Units, and Building Automation Systems (BAS) for various Lake County (County) facilities.
Staff Summary
• At its March 2018 meeting, the Lake County Board authorized a contract with Johnson Controls for quarterly and annual inspections of equipment and software maintenance for the Building Automation Systems (BAS) in the estimated annual amount of $63,448.
• Facilities identified a cooperative purchasing contract with Johnson Controls through the Sourcewell Cooperative Purchasing Program to procure quarterly and annual inspections of equipment and software maintenance for BAS by the original equipment manufacturer that was competitively solicited and awarded.
• There is a need to modify the award to include the ongoing service and maintenance of chillers and air-cooled condensing units in various County facilities that were originally managed through a department contract.
• In accordance with Article 8, section 101(2) of the Lake County Purchasing Ordinance, this modification was not reasonably foreseeable at the time the contract was signed it is hereby requested that the Purchasing Agent be authorized to enter into Contract Modification Number One.
• This resolution authorizes Contract Modification One with Johnson Controls in the amount of $45,000 for a total estimated contract amount of $108,448.
Body
TO: Chair, Financial and Administrative Committee
FROM: RuthAnne Hall, Purchasing Agent
DATE: June 27, 2019
RE: Contract Modification Number One - Agreement Number 18041
1. At its March 2018 meeting, the Lake County Board authorized a contract with Johnson Controls of Arlington Heights, IL, for quarterly and annual inspections of equipment and software maintenance for the Building Automation Systems (BAS) in the estimated annual amount of $63,448.
2. Facilities identified a cooperative purchasing contract with Johnson Controls through the Sourcewell cooperative purchasing program to procure quarterly and annual inspections of equipment and software maintenance for BAS by the original equipment manufacturer that was competitively solicited and awarded.
3. There is a need to modify the award to include the ongoing service and maintenance of chillers and air-cooled condensing units in various County facilities that were originally managed through a department contract.
3. In accordance with Article 8, section 101(2) of the Lake County Purchasing Ordinance, this modification was not reasonably foreseeable at the time the contract was signed it is hereby requested that the Purchasing Agent be authorized to enter into Contract Modification Number One.
4. This resolution authorizes Contract Modification One with Johnson Controls in the amount of $45,000 for a total estimated contract amount of $108,448.