Title
Joint resolution authorizing a contract with Journal Technologies, Inc., Los Angeles, California, (JTI) in the amount of $3,329,500 for software and implementation services for the replacement of the Lake County Integrated Case Management System.
Staff Summary
* The Nineteenth Judicial Circuit Court, Circuit Court Clerk, State's Attorney's Office and the Public Defender identified a need to procure a comprehensive Integrated Case Management System (ICMS) for the Lake County Justice Agencies.
* The current Clerk of Court Case Management System is Court Records Information Management System (CRIMS) and was developed and fully implemented in October 1998 as a highly customized on-site solution. Additional modules were implemented for the State's Attorney in 2004 and the Public Defender in 2005 which was enhanced in 2009.
* The County issued a Request for Proposal (RFP) on behalf of the justice agencies to identify a qualified firm to provide the ICMS and associated professional and support services.
* The RFP was extended to 43 vendors, proposals were received from eight vendors and four were selected for additional on-site vendor demonstrations.
* In accordance with the evaluation criteria established in the RFP, the selection review team determined that the proposal submitted by JTI is the most qualified and favorable for Lake County.
* JTI provides a hosted, commercial off-the-shelf software solution that is highly configurable and integrates the separate modules for the justice agencies into one integrated solution that allows the justice agencies to improve operational efficiencies through built-in workflow that allows processes to change as courts or agencies evolve.
* The contract includes professional implementation services in the amount of $2,275,000, which is due just after go-live implementation, estimated March 2022. An additional negotiated amount of $94,000 annually is included in the contract at the option of the county for hosted cloud stor...
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