Title
Joint resolution authorizing a contract with URL Integration Inc. Englewood, Colorado, for the software maintenance services in support of the integrated justice applications for Lake County, including public access and the alfresco and scan processor in the annual amount of $135,000, including four one-year renewal options.
Staff Summary
• The Circuit Court Clerk’s Office has contracted with URL Integration, Inc. to provide custom software development and maintenance services since 2002.
• URL Integration, Inc. is the sole proprietor and, as the only source that can provide the services, was approved for bid exemption by the Purchasing Agent on December 19, 2018.
• The new contract provides for software maintenance for integrated justice applications, public access portal, alfresco and scan processor components of the current solution and an hourly rate for enhancement support.
• Any enhancement support that exceeds $50,000 in a fiscal year will require further Board approval.
• In accordance with Article 6, Section 102 of the Lake County Purchasing Ordinance, the Purchasing Agent approved bid exemption on the basis that there exists a long standing, successful relationship for software maintenance and support services, and the knowledge gained through this relationship adds value integral to the services provided for these services.
• This item is appropriated in the fiscal year 2019 budget and will cost an annual amount of $135,000.
Body
RESOLUTION
WHEREAS, the Circuit Court Clerk has contracted with URL Integration, Inc. to provide a custom software development and maintenance services since 2002; and
WHEREAS, URL Integration, Inc. is the sole proprietor and, as the only source that can provide the services, was approved for bid exemption by the Purchasing Agent on December 19, 2018; and
WHEREAS, the new contract provides for software maintenance for integrated justice applications, public access portal, and Alfresco and scan processor components of the current solution and an hourly rate for enhancement support; and
WHEREAS, in accordance with Article 6, Section 102 of the Lake County Purchasing Ordinance, the Purchasing Agent approved bid exemption on the basis that there exists a long standing, successful relationship for professional services, and the knowledge gained through this relationship adds value integral to the services provided for these services.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is authorized to enter into a contract with URL Integration Inc. Englewood, Colorado, for the software maintenance services in support of the Integrated Justice Application applications for Lake County, including Public Access and the Alfresco and Scan Processor in the annual amount of $135,000 charged to account 256-3120010-79940-000-000-000-00000.
DATED at Waukegan, Illinois, January 15, 2019.