Title
Resolution authorizing a contract with Safeware Inc., Lanham, Maryland, (Safeware) for the purchase of facility entry screening equipment for Lake County in the amount of $336,521.
Staff Summary
• The current building entry screening equipment at the County’s Administrative Tower located at 18 N County Street in Waukegan has reached the end of its useful life.
• As part of the Fiscal Year (FY) 2019 budget process, the Facilities and Construction Services Department (Facilities) has recommended replacement of the building entry screening equipment using Corporate Capital Improvement Program (CCIP) funds of which $700,000 was included specifically for this purpose.
• Purchasing identified a cooperative purchasing contract with Safeware through U.S. Communities to procure the building entry screening equipment at a contract price that was competitively solicited and awarded.
• Pursuant to Article 10-101 of the Lake County Purchasing Ordinance, Cooperative Purchasing, Lake County may participate in a cooperative purchasing agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered into between the participants.
• This contract authorizes the purchase of building entry screening equipment in FY 2019, subject to appropriation, in the amount of $302,546, with an on-going annual estimated maintenance cost of $33,975 through 2023.
Body
RESOLUTION
WHEREAS, the current building entry screening equipment has reached the end of its useful life; and
WHEREAS, as part of the Fiscal Year (FY) 2019 budget process, the Facilities and Construction Services Department (Facilities) has recommended replacement of the building entry screening equipment using Corporate Capital Improvement Program (CCIP) funds of which $7,000,000 has been recommended and is pending final approval of the FY 2019 budget; and
WHEREAS, Purchasing identified a cooperative purchasing contract with Safeware Inc. through U.S. Communities to procure the building entry screening equipment at a contract price that was competitively solicited and awarded; and
WHEREAS, pursuant to Article 10-101 of the Lake County Purchasing Ordinance, Cooperative Purchasing, Lake County may participate in a cooperative purchasing agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered into between the participants
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is authorized to enter into a contract with Safeware Inc., for the purchase of building entry screening equipment for Lake County in FY 2019, subject to appropriation, in the amount of $302,546, with an on-going estimated annual maintenance cost of $33,975 through 2023.
DATED at Waukegan, Illinois, November 13, 2018.