Title
Resolution approving First Amendments to ServicePoint Referral Network Agreements.
Staff Summary
• The Healthcare Foundation of Northern Lake County provided funding to the County to hire an attorney who specializes in privacy laws such as the Health Insurance Portability and Accountability Act (HIPAA) of 1996.
• On May 8, 2018, the Lake County Board approved a legal framework for data-sharing that included four legal documents:
§ Data Services Agreement - to be used by all ServicePoint agencies
§ Client Authorization form - to be signed by all clients with information shared in ServicePoint
§ Business Associate Agreement - to be signed by all HIPAA-covered entities
§ Business Associate Subcontractor Agreement - to be signed by vendors of HIPAA-covered entities
• Of these initial four legal documents, amendments to both the Data Services Agreement and Business Associate Agreement are necessary only for agencies covered by substance abuse privacy regulations located at 42 Code of Federal Regulations (CFR) Part 2.
• On a periodic basis, staff will continue to review these agreements with legal counsel to be sure the framework and agreements that effectuate the framework are collectively maintained for currency and completeness.
Body
RESOLUTION
WHEREAS, ServicePoint is a web-based software package used by agencies throughout Lake County for service coordination and particularly as a homeless management information system (HMIS) required by the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has empowered the Lake County Continuum of Care as managed by the Lake County Coalition for the Homeless to designate Lake County Community Development as the lead HMIS entity; and
WHEREAS, through its Housing and Community Development Commission (HCDC) the Lake County Board supports the community-wide implementation of the ServicePoint Referral Network; and
WHEREAS, proper implementation of the ServicePoint Referral Network requires legal documents including a Data Services Agreement, Client Authorization Form, Business Associate Agreement and Business Associate Subcontractor Agreement.
WHEREAS, this County Board of Lake County, Illinois approved the initial set of these legal documents on May 8, 2018.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that these amendments to the Data Services Agreement and Business Associate Agreement will be used by 42 CFR Part 2 covered agencies using the ServicePoint Referral Network.
DATED at Waukegan, Illinois, on October 9, 2018.