Title
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, (Peter Baker and Son) in the amount of $1,710,734 for the Stearns School Road resurfacing, from Hutchins Road to US Route 41, which will be improved under the Illinois Highway Code for a total of 3.06 miles, appropriating $2,053,000 of Motor Fuel Tax funds, and designated as Section 18-00999-52-RS.
Staff Summary
• This improvement has been identified within the County’s pavement management system and is included in the highway improvement program.
• A total of two bids were received, ranging from $1,710,734 to $1,963,637.88, and the lowest responsible bidder is Peter Baker and Son Company in the amount of $1,710,734.
Body
R E S O L U T I O N
WHEREAS, pursuant to authority granted by this Lake County Board, the County Engineer heretofore called for sealed bids, by publication, for the Stearns School Road resurfacing, from Hutchins Road to US Route 41, which will be improved under the Illinois Highway Code for a total of 3.06 miles; and
WHEREAS, pursuant to said publication calling for said bid, sealed bids were received and opened on June 19, 2018, at 10:00 a.m. at the Lake County Division of Transportation in Libertyville, Illinois; a tabulation of said bids being as follows:
Peter Baker and Son Company
Lake Bluff, Illinois
$1,710,734
Payne and Dolan, Inc.
Antioch, Illinois
$1,963,637.88
WHEREAS, the Public Works and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, their bid being $1,710,734 based on estimated quantities and unit prices; and
WHEREAS, an appropriation of funds is required.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that a contract be awarded to said Peter Baker and Son Company, Lake Bluff, Illinois, in accordance with their bid of $1,710,734, based on estimated quantities and unit prices, and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for the Stearns School Road resurfacing, from Hutchins Road to US Route 41, which will be improved under the Illinois Highway Code for a total of 3.06 miles, and designated as Section 18-00999-52-RS.
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BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
BE IT FURTHER RESOLVED that the Clerk is hereby directed to transmit four certified originals of this resolution to the district office of the Department of Transportation.
BE IT FURTHER RESOLVED that this award be processed by the County Engineer for final approval of the Illinois Department of Transportation in accordance with the “Agreement of Understanding” between the Illinois Department of Transportation and Lake County, dated May 3, 2018.
BE IT FURTHER RESOLVED that there is hereby appropriated $2,053,000 of Motor Fuel Tax funds.
DATED at Waukegan, Illinois, on July 10, 2018.