Lake County Illinois - File #: 18-0730

• File #: 18-0730
• Version: 1
• Name: CRIMS Maintenance and Support
• Type: resolution
• Status: Passed
• File created: 6/19/2018
• In control: Law & Judicial Committee
• Final action: 8/14/2018
• Title: Joint resolution authorizing an agreement with Software Development and Services Corporation (SDSC), Fairfax, Virginia, to continue to provide maintenance and support of the current case management systems for the Nineteenth Judicial Circuit Court, Circuit Court Clerk, Public Defender and State's Attorney's Office in an annual amount not to exceed $120,000.

Date	Ver.	Action By	Action	Result
8/14/2018	1	Lake County Board	adopted	Pass
8/1/2018	1	Financial & Administrative Committee	recommended for adoption as amended to the regular agenda	Pass
7/31/2018	1	Law & Judicial Committee	approved and referred on to the Financial and Administrative Committee	Pass

Title
Joint resolution authorizing an agreement with Software Development and Services Corporation (SDSC), Fairfax, Virginia, to continue to provide maintenance and support of the current case management systems for the Nineteenth Judicial Circuit Court, Circuit Court Clerk, Public Defender and State's Attorney's Office in an annual amount not to exceed $120,000.
Staff Summary
* The County's current Clerk of Court case management system is Court Records Information Management System (CRIMS). It was developed by Software Development and Services Corporation (SDSC) primarily to meet the needs of the Circuit Clerk and was fully implemented in October 1998.
* In 2004, SDSC also developed State's Attorney's Management System (SAMS), the case management system for the State's Attorney's Office.
* The Public Defender's Office Management Information System (THEMIS) system was developed by SDSC in 2005, enhanced in 2009, and a distinct Juvenile module was added in 2014.
* SDSC is the sole proprietor and, as the only source that can provide the services, has had an ongoing contract for services with the County.
* The new contract provides for maintenance of the various modules for the three justice agencies and hourly rates for time and material to provide needed support for any future integrations related to the implementation of a new case management system.
* The Circuit Clerk Office's annual budget includes $30,000 for software enhancements.
* There may also be a need to procure staff augmentation services during the term of the contract to provide technology resources, project support, systems architecture and design, consultation and development for the Department of Information Technology (IT) up to $250,000.
* In accordance with Article 6, Section 102 of the Lake County Purchasing Ordinance, the Purchasing Agent approved a bid exemption on the basis that there exists a long standing, successful relationship for professional services, and the knowledge gained throu...