Title
Resolution authorizing a contract with ImageSoft, Inc., Southfield, Michigan, for the renewal of current Hyland OnBase licenses in the estimated annual amount of $70,991.58, with renewal options.
Staff Summary
* Lake County currently holds 201 various Hyland OnBase Licenses for enterprise content management software to manage its electronic documents.
* The current contract is expiring and a bid to provide the software and maintenance was prepared. An invitation to bid was issued and extended to 10 qualified vendors and sealed bids were received from two nonlocal vendors in the amount of $70,991.58 and $83,823.50.
* ImageSoft, Inc. was determined to be the lowest responsive and responsible bidder that best meets the needs of the County in the estimated annual amount of $70,991.58 based on the number of current licenses. Unit prices for additional services were provided as part of the bid.
* Funding has been secured for this service through the Fiscal Year (FY) 2018 approved budget and the contract will be managed by the Department of Information Technology.
Body
RESOLUTION
WHEREAS, Lake County currently holds 201 various Hyland OnBase Licenses for the Lake County enterprise content management software to manage its electronic documents; and
WHEREAS, in accordance with Chapter 33.036 of the Lake County Purchasing Ordinance, a bid was called for the Renewal of Current Hyland Licenses; and
WHEREAS, an invitation to bid was issued and extended to 10 qualified vendors and sealed bids were received from two nonlocal vendors in the amount of $70,991.58 and $83,823.50; and
WHEREAS, ImageSoft, Inc. was determined to be the lowest responsive and responsible bidder who best meets the needs of the County
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent be authorized to enter into the contract with ImageSoft, Inc., Southfield, Michigan, for the renewal of current Hyland OnBase licenses in the estimated...
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