Title
Joint resolution authorizing a contract with RoMAAS, Inc., Glen Ellyn, Illinois, in the amount of $456,900 for the interior remodeling project of the Public Works Administration Building.
Staff Summary
• The Public Works Administration Building was originally constructed in 1979.
• Some major components of the building have previously been replaced and rehabilitated including the roof in 2007, the windows in 2009, and the lunch room, lobby, and restrooms in 2010. These items are not included with this project.
• The proposed project will include new permit and billing reception counters, carpeting, HVAC, secure entry ways, and fire alarm system.
• Cubicles and office furniture will be replaced under a separate contract with Staples, Inc., the County’s preferred office furniture vendor.
• An invitation to bid was issued and extended to 76 vendors and sealed bids were received from two local and eight non-local vendors ranging from a total of $456,900 to $792,900.
• The budgeted amount, for the entire remodeling project at Public Works, is $1,200,000. This includes the following: Architects estimate of $771,000 for interior remodeling; $300,000 for furniture; and $50,000 for design and permit fees. The requested approval of $456,900 for the interior remodeling is $314,100 under the budgeted $771,000 architectural estimate.
• Award of this contract is recommended to the lowest responsive, responsible bidder, RoMAAS, Inc., Glen Ellyn, Illinois, in the amount of $456,900.
Body
R E S O L U T I O N
WHEREAS, the County of Lake owns and operates numerous buildings and facilities that serves various departments and agencies throughout the County; and
WHEREAS, the Public Works Administration Building located in the Lake County Government Campus in Libertyville was originally constructed in 1979 and requires interior remodeling to update and modernize work spaces and meet ADA and County standards; and
WHEREAS, in accordance with the Lake County Purchasing Ordinance, bids were called for by publication for the Lake County Public Works Department Administration Building Interior Remodeling Project; and
WHEREAS, subsequent to said publication, invitations to bid were extended to 76 vendors and 10 sealed bids were received and publicly opened in the office of the Public Works Department on Tuesday, February 14, 2017, at 2:00 p.m. from two local and eight non-local vendors ranging from a total of $456,900 to $792,900; and
WHEREAS, RoMAAS, Inc., Glen Ellyn, Illinois, is the lowest responsive, responsible bidder in the amount of $456,900; and
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby authorized and directed to execute a contract with RoMAAS, Inc., Glen Ellyn, Illinois, in the amount of $456,900 for the Lake County Public Works Department Administration Building Interior Remodeling Project and charging the costs thereof to account number 610-4887710.
DATED at Waukegan, Lake County, Illinois on this 14th day of March, A.D., 2017.