Title
Joint resolution to enter into a contract with Conference Technologies, Inc., of Itasca, Illinois, for courtroom technology and miscellaneous audio visual systems for the Lake County Courthouse Expansion Project in an amount of $2,709,341.
Staff Summary
• There is a need to enter into a contract to complete the design, furnish, and install audio visual technology for courtrooms, agency spaces, and public areas for the Lake County Courthouse Expansion Project.
• The audio visual technology includes various assisted listening, courtroom presentation, conferencing and display systems. This consists of numerous components such as; projectors, display screens, microphones, speakers, cameras, switching matrixes, amplifiers, controllers, and all ancillary cabling.
• A request for proposal (RFP) was released on December 2, 2016, and sent to 37 vendors. Sealed proposals were received from two non-local vendors.
• An interdepartmental committee comprised of representatives from the Nineteenth Judicial Circuit Court, Information Technology, and Finance and Administrative Services reviewed the proposals and interviewed the two firms.
• Based on the criteria set forth in the RFP, the evaluation group selected Conference Technology, Inc., of Itasca, Illinois, as the most favorable proposal for Lake County.
• In 2015, the costs for this work was estimated at $3,000,000.
• This contract will cost the County an amount of $2,709,341.
Body
RESOLUTION
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing Ordinance, proposals were called for by publication for technology and audio visual systems; and
WHEREAS, subsequent to said publication, request for proposals were extended to 37 vendors; and
WHEREAS, sealed proposals were received from two vendors and opened at the Lake County Administrative Building, Waukegan, Illinois, on December 22, 2016, at 2:00 p.m.; and
WHEREAS, based on the criteria set forth in the RFP, an Evaluation Committee selected Conference Technologies, Inc. of Itasca, Illinois, to be in the best interest of Lake County.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that that the Purchasing Agent is authorized to negotiate and enter into a contract with Conference Technologies, Inc. of Itasca, Illinois, for courtroom technology and miscellaneous audio visual systems for Lake County in an amount of $2,709,341 charged to 101-1103920-82020.
DATED at Waukegan, Illinois, on March 14, 2017.