Title
Resolution authorizing a contract with Ayres Associates, Inc., Madison, Wisconsin, for digital orthoimagery for Lake County for a one-year period, with renewal options, in an amount not to exceed $48,616.
Staff Summary
• Lake County desires to enter into a contract for digital orthoimagery.
• Lake County issued a joint request for proposal (RPF) with Kane and McHenry Counties.
• An RFP was extended to 27 vendors, sealed proposals were received from seven vendors, and interviews were held with three firms.
• The Department of Information Technology (IT) budgeted $167,543 for this services in fiscal year 2017.
• The reduced cost is due to the change in procurement methods from removing Cook County from the scope of work, caused in part by the unique complexity of Chicago’s downtown business district.
• An evaluation committee comprised of Lake County’s IT, Division of Transportation, and Stormwater Management Commission, Kane County, and McHenry County selected Ayres Associates, Inc., Madison, Wisconsin, as the most favorable proposal, based on the criteria set forth in the RFP.
Body
RESOLUTION
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing
Ordinance, proposals were called for by publication for digital orthoimagery for Lake County; and
WHEREAS, subsequent to said publication, a Requests for Proposal (RFP) was extended to 27 vendors; and
WHEREAS, sealed proposals were received from seven vendors and opened in the County Building, Waukegan, Illinois, on December 22, 2016 at 2:00 p.m.; and
WHEREAS, an evaluation committee made up representatives from Lake County’s Information Technology (IT), Division of Transportation (LCDOT), and Stormwater Management Commission (SMC) departments, McHenry County, and Kane County held interviews with the top three firms; and
WHEREAS, based on the criteria set forth in the RFP, the Evaluation Committee selected Ayres Associates, Inc. Madison, Wisconsin, as the most favorable proposal for Lake County.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is authorized to enter into a contract with Ayres Associates, Inc. Madison, Wisconsin, for digital orthoimagery for Lake County in an amount not to exceed $48,616 charged to 101-1300050-71730.
DATED at Waukegan, Illinois, February 14, 2017.