Title
Joint resolution authorizing the purchasing agent to enter into a contract with 3M of St. Paul, Minnesota, for the purchase of a sign inventory and management system for the Lake County Division of Transportation in the amount of $189,500.
Staff Summary
• Lake County Division of Transportation (LCDOT) is in need of a sign asset management solution to provide for the efficient collection and updating of LCDOT sign asset information.
• The sign asset management solution will be capable of mapping assets using Global Positioning System (GPS) and Geographic Information System (GIS) technologies to streamline work flow and enable managers to make data driven, risk sensitive and cost effective decisions.
• Request for proposals (RFP) were sent to 45 vendors and were received from seven firms.
• A selection committee comprised of LCDOT, Purchasing and Finance and Administrative Services, recommend 3M of St. Paul, Minnesota as the firm that best meets the needs of the County based on the RFP evaluation criteria.
• The contract authorizes onetime cost for data capture and field inventory and the installation of software in the amount of $189,500.
• Ongoing software maintenance fees for years two through five are estimated in the total amount of $34,000, which is $8,500 annually.
Body
RESOLUTION
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing
Ordinance, request for proposals were called for by publication for the purchase of a sign inventory and management system for the Lake County Division of Transportation
WHEREAS, subsequent to said publication, request for proposals were extended to 45 potential vendors; and
WHEREAS, sealed proposals were received from seven vendors and opened in the County Building, Waukegan, IL on July 23, 2015 at 2 p.m. and
WHEREAS, based on the criteria set forth in the request for proposal for the purchase of a sign inventory and management system for the Lake County Division of Transportation it has been determined that the proposal submitted by 3M of St. Paul, Minnesota is the most favorable for Lake County.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County,
Illinois, that the Purchasing Agent is hereby authorized to enter into a contract with 3M of St. Paul, Minnesota in the amount of $189,500 for the purchase of a sign inventory and management system for the Lake County Division of Transportation charging the cost to account number 101-1103266-84040.
DATED at Waukegan, Lake County, Illinois, on December 8, 2015.