Title
Joint resolution authorizing a contract in the amount of $1,450,663.84 with Election Systems & Software, LLC (ES&S) of Omaha, Nebraska, to provide equipment, software and services for the Lake County voting systems and election management system.
Staff Summary
• The Lake County Board, at its July 14, 2015 meeting, approved the purchase of election management system hardware and software from ES&S of Omaha, Nebraska, to comply with Public Act 98-1171 mandating that any voter in Lake County be able to vote at any early voting location.
• The Lake County Clerk has been advised that the new ES&S election management system hardware and software are incompatible with the Lake County Clerk’s current hardware and software elections infrastructure.
• As discussed with the Revenue, Records and Legislation and Financial and Administrative Committees on October 7, 2015, the Lake County Clerk has been advised that the new ES&S election management system hardware and software are incompatible with the Lake County Clerk’s current hardware and software elections infrastructure.
• ES&S has the capacity and inventory to provide updated and compatible hardware and software to replace the Lake County Clerk’s outdated infrastructure software and hardware.
• Pursuant to the Counties Code Chapter 55 of the Illinois Compiled Statutes (55ILCS 5/3-2003.2), the County Clerk has the authority to control the internal operations of his or her office; to procure necessary equipment, materials and services to perform the duties of the Office.
• This resolution authorizes the County Clerk to enter into an agreement with ES&S of Omaha, Nebraska, to provide equipment, software and services for the Lake County voting systems and election management system in the amount of $1,450,663.84, with ongoing maintenance fees for years two through five estimated in the annual amount of $170,000.
Body
RESOLUTION
WHEREAS, the Lake County Board, at its July 14, 2015, meeting, approved the purchase of election management system hardware and software from Election Systems and Software, LLC (ES&S) of Omaha, Nebraska, to comply with Public Act 98-1171 mandating that any voter in Lake County be able to vote at any early voting location; and
WHEREAS, the Lake County Clerk has been advised that the new ES&S election management system hardware and software are incompatible with the Lake County Clerk’s current hardware and software elections infrastructure; and
WHEREAS, ES&S has the capacity and inventory to provide updated and compatible hardware and software to replace the Lake County Clerk’s outdated infrastructure software and hardware; and
WHEREAS, pursuant to the Counties Code, Chapter 55 of the Illinois Compiled Statutes (55 ILCS 5/3-2003.2) the County Clerk has the authority to control the internal operations of his or her Office and to procure the necessary equipment, materials and services to perform the duties of the Office.
NOW THEREFORE BE IT RESOLVED, by this County Board of Lake County, Illinois, that the County Clerk be authorized to enter into the contract with ES&S of Omaha, Nebraska, to provide equipment, software and services for the Lake County voting and election management systems in the amount of $1,450,663.84, the payment for which to be allocated from the account number 101-1103015-82020-000-000-000-00000.
DATED at Waukegan, Illinois, on November 10, 2015.