Title
Joint resolution authorizing a contract with Election Systems and Software, Omaha, Nebraska, in the amount of $147,685 for hardware/software and implementation services for express vote machines and management system.
Staff Summary
• In order to comply with Public Act 098-1171 which mandates that any voter in Lake County be able to vote at any early voting location, a Request for Proposal (RFP) was issued to select a hardware and software provider for a system that would allow for printing every ballot style at any location.
• Lake County is seeking professional services and software to implement a new universal voting and management system at all early voting sites.
• The RFP was issued to identify a qualified firm to provide the universal voting and management system for Lake County early voting sites.
• The RFP was extended to 19 vendors and proposals were received from 10 vendors.
• In accordance with the evaluation criteria established in the RFP, the selection review team reviewed and determined that the proposal submitted by Election Systems and Software, Omaha, Nebraska, is the most qualified and favorable proposal for Lake County.
• The contract includes the express vote machines, software, staff training and professional services in a contract amount not to exceed $147,685 and future software and hardware support in the estimated amount of $67,058.
• This unbudgeted expenditure will be funded from the Unallocated Corporate Capital Improvement Program (CCIP).
Body
RESOLUTION
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing Ordinance, Proposals were called for by publication for electronic poll books and poll site management system and universal voting (for early voting); and
WHEREAS, subsequent to said publication, requests for proposals were extended to 19 vendors; and
WHEREAS, sealed proposals were received and opened from ten vendors in the County Building, Waukegan, Illinois, on Thursday, May 21, 2015, at 2:00 p.m.; and
WHEREAS, in accordance with the evaluation criteria as established in the Request for Proposal, the Selection Review Team determined that the proposal submitted by Election Systems and Software is the most qualified and favorable proposal for Lake County.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby directed to enter into a contract with Election Systems and Software, Omaha, Nebraska, for universal voting and management system for early voting in the amount of $147,685 and future software and hardware support cost in the estimated amount of $67,058., charging the cost thereof to Unallocated Corporate Capital Improvement Program funds, account 101-1103015-84030-000-000-000-11021.
DATED, at Waukegan, Lake County, Illinois, on July 14, 2015.