Title
Joint resolution authorizing a contract with Robis Inc., Wheaton, Illinois, in the amount of $772,045 for hardware/software and implementation services for electronic poll books and poll site management system.
Staff Summary
• In order to comply with Public Act 098-1171 which mandates voter registration be available at every early voting site and every polling site on Election Day, a Request for Proposal (RFP) was issued to select a hardware and software provider.
• Lake County is seeking professional services and software to implement new electronic poll books and poll site management system.
• A RFP was issued to identify a qualified firm to provide the electronic poll books and poll site management system for Lake County.
• A RFP was extended to 19 vendors and proposals were received from 10 vendors.
• In accordance with the evaluation criteria established in the RFP, the selection review team reviewed and determined that the proposal submitted by Robis Inc., Wheaton, Illinois, is the most qualified and favorable proposal for Lake County.
• The contract includes the electronic poll book tablets, software, hosting, printers, staff training and professional services in a contract amount not to exceed $772,045 and future software hosting and professional services cost in the estimated amount of $176,520.
• This unbudgeted expense will be funded from the Unallocated Corporate Capital Improvement Program (CCIP).
Body
RESOLUTION
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing Ordinance, proposals were called for by publication for electronic poll books and poll site management system; and
WHEREAS, subsequent to said publication, requests for proposals were extended to 19 vendors; and
WHEREAS, sealed proposals were received and opened from 10 vendors in the County Building, Waukegan, Illinois, on Thursday, May 21, 2015, at 2:00 p.m.; and
WHEREAS, in accordance with the evaluation criteria as established in the Request for Proposal, the selection review team determined that the proposal submitted by Robis, Inc. is the most qualified and favorable proposal for Lake County.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby directed to enter into a contract with Robis Inc., Wheaton, Illinois, for electronic poll books and poll site management system in the amount of $772,045 and future software hosting and professional services cost in the estimated amount of $176,520., charging the cost thereof to the Unallocated Corporate Capital Improvement Program funds, account 101-1103015-84030-000-000-000-11021.
DATED, at Waukegan, Lake County, Illinois, on July 14, 2015.