Title
Joint resolution authorizing a contract with H&H Electric Company, Franklin Park, Illinois, in the amount of $93,664.80 for the 2015 Intelligent Transportation System (ITS) PASSAGE improvements along various routes in Lake County, and designated as Section 15-00999-13-TL.
Staff Summary
· 2015 ITS PASSAGE Network: Contract Award.
· The 2015 ITS Passage Network includes installing permanent count stations at locations throughout the County.
· The count stations will be able to provide continuous counts along a roadway 24 hours a day.
· This traffic data will be useful for numerous planning functions, including tracking annual growth, looking at regional trends, and determining adequate factors to apply to Average Daily Traffic (ADT) counts which are usually taken during summer months.
· The added alternative bidding process was used for this letting.
· A total of one bid was received for $93,664.80 from H&H Electric Company, Franklin Park, Illinois.
Body
R E S O L U T I O N
WHEREAS, pursuant to authority granted by this Lake County Board, the County Engineer heretofore called for sealed bids, by publication, for the 2015 ITS PASSAGE Network which includes the installation of permanent count stations at locations throughout the County. The 2015 ITS PASSAGE Network includes the intersections of Ela Road at Cuba Road, Deerfield Parkway at Highland Grove Drive, Butterfield Road at Golf Road, and Gilmer Road at Fairfield Road, and designated as Section 15-00999-13-TL; and
WHEREAS, in addition to the base bid work described above, the added alternative bidding process was used for bidders to provide costs for including Alternative A, B, C, D, and E work, with a total contract award limit of $100,000; and
WHEREAS, added Alternative A consists of ITS PASSAGE Network which includes the intersections of Rollins Road at Drury Lane; and Deerfield Road at Saunders Road/Riverwoods Road; and
WHEREAS, added Alternative B consists of ITS PASSAGE Network which includes the intersection of Washington Street at O'Plaine Road; and
WHEREAS, added Alternative C consists of ITS PASSAGE Network which includes the intersection of Rollins Road at Wilson Road; and
WHEREAS, added Alternative D consists of ITS PASSAGE Network which includes St. Mary's Road at Atkinson Avenue; and
WHEREAS, added Alternative E consists of ITS PASSAGE Network which includes the intersection of Deep Lake Road at Grass Lake Road; and
WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on April 14, 2015, at 10:00 AM at the Lake County Division of Transportation in Libertyville, Illinois; and
WHEREAS, a tabulation of said bids compared to the total contract award limit of $100,000 resulted in the work to be done consisting of the base bid work and Alternative A work, the combined bid tabulations being as follows:
H&H Electric Company
Franklin Park, Illinois
$93,664.80
WHEREAS, the Public Works and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is H&H Electric Company, Franklin Park, Illinois, its bid being $93,664.80, based on estimated quantities and unit prices; and
WHEREAS, this Lake County Board, by prior resolution at its meeting of March 10, 2015, appropriated $120,000 of ¼% Sales Tax for Transportation funds for the 2015 ITS PASSAGE improvements, along various routes in Lake County.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that a contract be awarded to said H&H Electric Company, Franklin Park, Illinois, in accordance with their bid of $93,664.80 based on estimated quantities and unit prices, and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for the 2015 ITS PASSAGE improvements, along various routes in Lake County, base bid work and Alternative A as described above, and designated as Section 15-00999-13-TL.
BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
DATED at Waukegan, Illinois, on May 12, 2015.