Title
Joint resolution authorizing the acceptance of a grant and an emergency appropriation in the amount of $79,719.84 to implement the Lake/Health Family Services (HFS) Child Support Order Exchange.
Staff Summary
· Collecting Court ordered Child Support is a multi-agency effort. Currently, data is exchanged through paper orders and transmitted via fax machines. The data must then be manually re-entered into the State Disbursement Unit System and Lake County Family Management System.
· The pilot program creates fully automated National Information Exchange Model (NIEM) based data exchanges between the State of Illinois, Circuit Clerk and the Courts for child support related information allowing all of the agencies involved in the process to better track the child support payment status. Lake County is the first County in the State to implement the system and will serve as a model for other counties as the State of Illinois works to expand the program.
· The Lake County Circuit Clerk's Office and the Illinois Department of Healthcare desire to enter into an agreement to allow for the exchange of data regarding child support orders between the two agencies.
· The total cost to update the existing software is $79,719.84.
· The Lake County Circuit Clerk's Office will receive grant funds from the Illinois Criminal Justice Information Authority (ICJIA) in the amount of $59,789.88 to fund a portion of these costs; matching funds to be appropriated in the amount of $19,929.96 to the Court Document Storage Fund account 258-3110010-71150 to fund the remaining balance of the software update.
Body
RESOLUTION
WHEREAS, the Circuit Clerk of Lake County, Keith S. Brin, and the Illinois Department of Healthcare and Family Services desire to enter into an agreement to exchange information regarding child support orders; and
WHEREAS, the successful use of technology and information exchange between the courts and State agencies would be the first of its kind in the State of Illinois, and will be held as a model for every County in the State; and
WHEREAS, the Circuit Clerk of Lake County, Keith S. Brin has been approved by Illinois Criminal Justice Information Authority to receive grant funds in the amount of $59,789.88 to partially fund this project, and
WHEREAS, Lake County Circuit Clerk Keith S. Brin will fund the remaining portion of the project in the amount of $19,929.96 from the Court Document Storage Fund, a fund in which he has sole authority, and
WHEREAS, the Lake County Board must authorize the execution of a program agreement and an emergency appropriation of $79,719.84 to accept and implement this grant
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the County Board hereby authorizes the acceptance of a grant from Illinois Criminal Justice Information Authority in the amount of $59,789.88 in account 258-3110010-45333 and an emergency appropriation of $79,719.84 in the Court Document Storage Fund 258-3110010-71150 is approved by this County Board of Lake County, Illinois.
BE IT FURTHER RESOLVED, that the Circuit Clerk of Lake County, Keith S. Brin, may enter into an agreement with the Illinois Department of Healthcare and Family Services to exchange information as it relates to Child Support Orders is approved by this County Board of Lake County, Illinois.
DATED at Waukegan, Illinois on 13 January 2015.