Title
Resolution authorizing a two-year contract with Vanguard Archives, Franklin Park, Illinois for lease of record storage facilities for Lake County in the estimated amount of $35,846.40.
Staff Summary
· Lake County desires to enter into a two-year contract with Vanguard Archives for Lease of Record Storage Facilities for Lake County.
· Invitations to bid were extended to 39 vendors with five vendors submitting bids ranging from $35,846.40 to $159,194.88.
· One bid was determined to be non-responsive.
· Vanguard Archives is the lowest responsive and responsible bidder who best meets the needs of the County.
· The contract provides for storage of the records at no cost for the initial two-year term and the estimated annual cost is based on service fees for retrieval and refilling of records.
· This contract will cost the County the estimated annual amount of $17,923.20.
Body
WHEREAS, in accordance with Section 4-102 of the Lake County Purchasing Ordinance, bids were called for by publication on for Lease of Record Storage Facilities for Lake County, IL; and
WHEREAS, invitations for bids were extended to 39 vendors; and
WHEREAS, sealed bids were received from five vendors and opened in the County Building, Waukegan, Illinois on May 30, 2012, at 2:00 p.m.; and
WHEREAS, Vanguard Archives, Franklin Park, IL is the lowest responsive and responsible bidder who best meets the needs of the County; and.
WHEREAS, the contract with Vanguard Archives, Franklin Park, IL provides for storage of the County’s records at no cost for the initial two-year term; and
WHEREAS, the estimated annual cost for the initial two-year term is based on service fees for retrieval and re-filing of records.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent is hereby authorized to enter into a contract with Vanguard Archives, Franklin Park, IL in the estimated amount of $35,846.40 for a two-year period with renewal options for ...
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