Title
Committee action for the permanent destruction of Executive Session recordings for the Public Works and Transportation Committee from January 27, 2010, through November 29, 2023, and for the inactive Public Works, Planning, and Transportation Committee from November 3, 2021, through November 2, 2022, in accordance with the Illinois Open Meetings Act (OMA) and as recommended on the attached documents.
Staff Summary
• According to OMA, 5 ILCS 120/2.06(c), verbatim recordings of closed session meetings may be destroyed no less than 18 months after the completion of the meeting, if the following conditions are met:
o The public body approves the destruction of a particular recording.
o The public body approves minutes of the closed meeting that meet the written minutes requirements set forth in OMA.
• OMA also states that the verbatim closed session recordings can be destroyed without notification to or the approval of a records commission or the State Archivist under the Local Records Act or the State Records Act.
• Staff recommends the permanent destruction of verbatim Executive Session recordings for the Public Works and Transportation Committee from January 27, 2010, through November 29, 2023, and for the inactive Public Works, Planning, and Transportation Committee from November 3, 2021, through November 2, 2022, per the authority of OMA and as recommended on the attached documents.