Title
Joint resolution authorizing an agreement with Syn-Tech Systems, Inc., Tallahassee, FL to upgrade the Fuel Management System at the Division of Transportation (DOT), Libertyville, IL in the amount of $36,567.20.
Staff Summary
· Fuel Management System: 2009 Upgrade for Efficiencies
· In 2001 Syn-Tech Systems, Inc., Tallahassee, FL was awarded a competitive bid contract to provide a Fuel Management System for the fuel terminal at the Libertyville Campus for the Department of Transportation.
· This systems tracks vehicle numbers, fuel pump, quantity dispensed, date and time and data is then uploaded into the Division of Transportations’ Fleet Management System.
· There is a need to upgrade the system to incorporate radio frequency technology to automatically record this information plus odometer reading thus eliminating driver input error.
· Syn-Tech Systems, Inc. is the manufacturer of the current system and the only source that can upgrade the system.
· The Purchasing Agent consulted with an ad hoc review group and determined that this purchase is exempt from bidding on the basis of sole source.
· This upgrade will cost $36,567.20.
Body
WHEREAS, in 2001 Syn-Tech Systems, Inc., Tallahassee, FL was awarded a competitive bid contract to provide a Fuel Management System for the fuel terminal at the Department of Transportation, Libertyville Campus; and
WHEREAS, this System tracks vehicle numbers, fuel pump, quantity
dispensed, date and time, and this data is uploaded into the Division of Transportation Fleet Management System; and
WHEREAS, there is a need to upgrade the system to incorporate radio frequency technology to automatically record this information plus odometer reading thus eliminating driver input error; and
WHEREAS, the upgrade includes a data device that is installed in the vehicle and connected to the vehicle on-board computer and a ring terminal installed on the fuel pump; and
WHEREAS, Syn-Tech Systems, Inc., Tallahassee, FL is th...
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