Title
Joint resolution authorizing a Cloud Hosting Solution with Advanced Utility Systems Corporation, Toronto, Ontario, in the amount of $68,150.
Staff Summary
* The County's Utility Billing System (UBS), currently licensed and maintained since November 16, 2018 by Advanced Utility Systems Corporation, performs utility user fee billing and collection financial recordkeeping for approximate 30,000 county retail sewer and water customers accounts.
* As the server is nearing the end of its life cycle, and due to enhanced security requirements, a cloud hosted option is needed to maintain business operation on an interim basis until a permanent solution is achieved through the Request for Proposal (RFP) process.
* Advanced Utility Systems Corporation is the sole proprietor and, as the only source that can provide the services, was approved for bid exemption by the Sole Source Committee on January 21, 2021.
* An agreement has been provided by Advanced Utility Systems, Inc. to support the cloud hosting solution in the amount of $68,150 for Expedient Cloud Hosting services and provisioning/set-up fees.
* In accordance with Article 6, Section 102 of the Lake County Purchasing Ordinance, the Purchasing Agent approved bid exemption on the basis that there exists a long standing, successful relationship for professional services, and the knowledge gained through this relationship adds value integral to the services provided for these services.
* This resolution authorizes the Purchasing Agent to execute a contract with Advanced Utility Systems Corporation, Toronto, Ontario in the amount of $68,150 for Expedient Cloud Hosting services and is a budgeted item.
Body
R E S O L U T I O N
WHEREAS, the Public Works Department's Utility Billing Software system (UBS) performs utility user fee billing, payment, and financial recordkeeping for approximately 30,000 Lake County retail sewer and water customers accounts, and
WHEREAS, due to the used server nearing the end of i...
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