Title
Resolution approving a contract with Granicus, Denver, Colorado, in the amount of $70,200 for GovQA Public Records FOIA Software.
Staff Summary
* In 2023, several Lake County offices and departments started using GovQA to receive, process and respond to Freedom of Information Act (FOIA) requests.
* This contract would expand Lake County's use of GovQA by adding ADFS Single Sign-On, redaction licenses, and the functionality for the Lake County Sheriff's Office to utilize it.
* Pursuant to Chapter 33.115 of the County's Purchasing Ordinance, Cooperative Joint Purchasing Authorized, the County may participate in a cooperative purchasing agreement for the procurement of goods, services, construction, or professional services with one or more public procurement units in accordance with an agreement entered into between the participants.
* A cooperative purchasing contract with Granicus has been identified through OMINA Partners to procure needed goods, services, construction, or professional services that were competitively solicited and awarded.
* This contract authorizes an agreement for GovQA for the duration of one year with options of extending up to two additional one-year periods, for an initial term not to exceed cost of $70,200, then thereafter a seven percent increase with each one year renewal for a total not to exceed cost in the final renewal term of $80,371.98.
Body
RESOLUTION
WHEREAS, Lake County is required by law (Illinois General Assembly - 5 ILCS 140/1 et seq.) to allow the public to request copies or the inspection of public records through the Freedom of Information Act (FOIA); and
WHEREAS, in 2023, Lake County began using the GovQA Public Records FOIA Software to receive, process and respond to FOIA requests online; and
WHEREAS, Lake County is seeking to expand its use of GovQA by adding ADFS Single Sign-On to enhance internet security, redaction licenses to increase efficiency when reviewing public records, and the functionality fo...
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