Title
Joint resolution ratifying an emergency procurement with Fleet One LLC of Antioch, TN for the purchase of fuel in the estimated amount of $35,000.
Staff Summary
· The Sherriff’s Office implemented rolling roll calls with the Highway Patrol Division in June 2012 to reduce miles on vehicles and provide better coverage in districts.
· Rolling roll calls provide officers the opportunity to fuel at the Department of Transportation fueling station in Libertyville twice a week and at approved contract locations in their district during their shift.
· The Sherriff’s Office identified a contract with Fleet One LLC to provide alternative locations for vehicles to fuel at while in district with an annual estimated spend of $25,000.
· Evaluation of the pilot program has identified that the contract spends would exceed the bid threshold for public procurement of $30,000.
· To minimize disruption of services, the Purchasing Division recommended terminating the contract with Fleet One LLC and identified a State of Illinois Joint Purchasing Contract with Wex Bank of South Portland, ME for alternative fueling locations.
· The total expenditure for the contract with Fleet One LLC is estimated at $35,000.
· Pursuant to the Lake County Purchasing Ordinance, emergency procurements are made when a threat exists to public health, welfare, or safety, or to prevent or minimize serious disruption of government services.
· Pursuant to Article 6, Section 103, the Sherriff’s Office submitted a written determination of the basis for emergency.
Body
WHEREAS, in accordance with Section 6-103 of the Lake County Purchasing Ordinance, emergency procurement for the purchase of fuel from remote fuel locations was necessary for rolling roll calls; and
WHEREAS, Evaluation of the pilot program with Fleet One LLC identified that the contract spend would exceed the bid threshold for public procurement; and
WHEREAS, the Purchasing Agent issued an emergency purchase order for the funds needed ...
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