Title
Resolution approving the purchase with Pitney Bowes, Stamford, Connecticut, for a Relay(r) folder inserting system in the amount of $58,204.41.
Staff Summary
* The existing folder inserting system needs replacement.
* Folder inserting systems expedite the process for elections, assessment notices, and other mass mailings.
* Pursuant to Chapter 33.115 of the County's Purchasing Ordinance, Cooperative Joint Purchasing Authorized, the County may participate in a cooperative purchasing agreement for the procurement of goods, services, construction, or professional services with one or more public procurement units in accordance with an agreement entered into between the participants.
* A cooperative purchasing contract with Pitney Bowes has been identified through Sourcewell to procure needed goods, services, construction, or professional services that were competitively solicited and awarded.
* This resolution authorizes the purchase of a Relay(r) folder inserting system in the amount of $58,204.41, with ongoing maintenance in the amount of $4,815.25 beginning in 2025.
Body
RESOLUTION
WHEREAS, the existing folder inserting system is at the end of its useful life and is in need of replacement; and
WHEREAS, folder inserting systems expedite the mailing process and eliminate costly delays due to manual errors; and
WHEREAS, folder inserting systems are critical for Lake County to send timely mass mailings for elections, assessment notices, and more; and
WHEREAS, pursuant to Chapter 33.115 of the County's Purchasing Ordinance, Cooperative Joint Purchasing Authorized, the County may participate in a cooperative purchasing agreement for the procurement of goods, services, construction, or professional services with one or more public procurement units in accordance with an agreement entered into between the participants; and
WHEREAS, a cooperative purchasing contract with Pitney Bowes has been identified through Sourcewell to procure needed goods, services...
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