Lake County Illinois - File #: 13-0255

• File #: 13-0255
• Version: 1
• Name: Joint Resolution for the purchase of consulting services with URL Integration, Colorado Springs, CO to develop and implement data driven electronic filing functionality for six (6) civil case types including public access for the Circuit Court Clerk’s Civ
• Type: resolution
• Status: Passed
• File created: 2/20/2013
• In control: Law & Judicial Committee
• Final action: 3/12/2013
• Title: Joint resolution for the purchase of consulting services with URL Integration, Colorado Springs, CO to develop and implement data driven electronic filing functionality for six (6) civil case types including public access for the Circuit Court Clerk’s Civil E-Filing application in an amount not-to-exceed $1,041,200.

Date	Ver.	Action By	Action	Result
3/12/2013	1	Lake County Board	adopted	Pass
2/27/2013	1	Financial & Administrative Committee	recommended for adoption to the regular agenda	Pass
2/26/2013	1	Law & Judicial Committee	approved and referred on to the Financial and Administrative Committee	Pass

Title
Joint resolution for the purchase of consulting services with URL Integration, Colorado Springs, CO to develop and implement data driven electronic filing functionality for six (6) civil case types including public access for the Circuit Court Clerk’s Civil E-Filing application in an amount not-to-exceed $1,041,200.

Staff Summary
· The Circuit Court Clerk had a contract approved in August of 2010 to develop and implement an electronic filing system for court records. The requirements analysis and the platform for electronic filing (e-filing) was developed along with the first case type. In the midst of this implementation process, the Supreme Court of Illinois decided to developed statewide rules for e-filing; and at that time, put all e-filing projects on hold including Lake County’s.
· The Supreme Court has now issued its rules relating to public access to court records as well as e-filing for civil cases; therefore, Lake County can now proceed in implementing an electronic filing.
· As the initial contract was awarded and significant work was completed toward implementation of e-filing, the Circuit Clerk has a bid-exempt requirement for the purchase of consulting services from URL Integration to develop and implement electronic civil filing (e-filing) for the remaining civil case types.
· The Executive Justice Council reviewed the e-filing implementation plan and approved it at their meeting on February 19, 2013.
· The civil e-filing system will utilize web application software tools to provide a secure interface for registered individuals to pay and file instantaneously with the Circuit Court Clerk’s office.
· Lake County has a long standing and successful relationship with URL Integration who has provided professional services for the integration of justice agencies.
· The Purchasing Agent convened an ad hoc group that approved bid exemption on the basis of the long standing, successful relationship. The knowledge gained through this relations...