Title
Joint Committee Action approving Contract Modification Number Three with Mission Critical Partners, LLC Port Matilda, Pennsylvania to provide ongoing project management services for the implementation of the Circuit Clerk's Record Digitization Initiative in the amount not to exceed $80,220.
Staff Summary
* The Circuit Court Clerk identified a need for project management services to oversee the implementation of the Circuit Clerk's Record Digitization Initiative and the Lake County Board approved the contract for project management in the amount of $135,120 in November 2020.
* The contract was modified to increase the funding and lengthen the term of the agreement for project management services through Modification Number Two on April 12, 2022, for a revised contract value of $242,760.74.
* There is a need to increase the amount of the contract as resources were expended at a faster rate due to staffing shortages and extend the project completion date to December 2024 to include project management services to oversee the additional scope of work of scanning microfilm and microfiche records for the Circuit Court Clerk.
* In accordance with ? 33.082 of the Lake County Purchasing Ordinance, this Change Order is germane to the original contract as signed and is in the best interest of Lake County it is hereby requested that the Purchasing Agent be authorized to enter into Contract Modification Number Three.
* Contract Modification Number Three is a not to exceed amount of $80,220, increasing the overall contract to $322,980.74. The Document Storage Fund (Fund 258) is funding the project.
Body
TO: Chair, Law and Judicial Committee
Chair, Financial and Administrative Committee
FROM: RuthAnne K. Hall, Purchasing Agent
DATE: September 7. 2023
RE: Contract Modification - Project Management Services for implementation of the Circuit Clerk's Record Digitization Initiative
1. The Circuit Court Clerk identified a need for project man...
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