Title
Joint resolution authorizing a contract for annual bituminous shoulder maintenance of various roads on the county highway system and designated as Section 10-00000-09-GM to Payne & Dolan, Inc., Antioch, Illinois in the amount of $80,724.35.
Staff Summary
• 2010 Bituminous Shoulder Maintenance: Contract Award.
• Each year the Division of Transportation contracts for bituminous shoulder maintenance throughout the county highway system.
• A total of 5-bids were received and the lowest responsible bidder is Payne & Dolan, Inc., Antioch, Illinois, in the amount of $80,724.35.
Body
R E S O L U T I O N
WHEREAS, pursuant to authority granted by this Board of Lake County, the County Engineer heretofore called for sealed bids, by publication, for the bituminous shoulder maintenance of various roads on the county highway system and designated as Section 10-00000-09-GM; and
WHEREAS, pursuant to said publication and calling for said bids, sealed bids were received and opened on June 29, 2010, at 10:00 AM at the Lake County Division of Transportation in Libertyville, Illinois; a tabulation of said bids being as follows:
Payne & Dolan, Inc.
Antioch, IL
$80,724.35
Peter Baker & Son Co., Inc.
Lake Bluff, IL
$111,772.25
Schroeder Asphalt Services, Inc.
Marengo, IL
$123,176.60
Maneval Construction Co., Inc.
Grayslake, IL
$130,767.12
J.A. Johnson Paving Company
Arlington Heights, IL
$184,234.12
WHEREAS, the Public Works and Transportation Committee, the County Engineer and the Purchasing Agent have examined each bid, and it appears that the lowest responsible bidder is Payne & Dolan, Inc., Antioch, Illinois their bid being $80,724.35, based on estimated quantities and unit prices; and
NOW, THEREFORE BE IT RESOLVED by this County Board of Lake County that a contract be awarded to said Payne & Dolan, Inc., Antioch, Illinois in accordance with their bid of $80,724.35 based on estimated quantities and unit prices and that the Purchasing Agent, the County Clerk, and the County Engineer of Lake County be authorized and they are hereby directed to enter into a contract with said low bidder for the bituminous shoulder maintenance of various roads on the county highway system and designated as Section 10-00000-09-GM.
WHEREAS, this County Board of Lake County, Illinois, by prior resolution at its meeting of April 13, 2010, appropriated $100,000.00 of Motor Fuel Tax funds for the improvement of the aforesaid section.
BE IT FURTHER RESOLVED that in as much as such estimated quantities are the best approximation that can be determined at this time, these quantities may be added to, deducted from, or modified from in the final determination of the contract cost in accordance with Chapter 605 of the Illinois Compiled Statutes, Act 5, Section 5-205.2 without further Board action, providing the final cost chargeable to the funds appropriated does not exceed the appropriation.
BE IT FURTHER RESOLVED that this award be processed by the County Engineer for final approval of the Illinois Department of Transportation in accordance with the “Agreement of Understanding” between the Illinois Department of Transportation and Lake County, dated January 22, 2003.
__________________________________
County Engineer
on behalf of IDOT pursuant to Agreement
of Understanding dated January 22, 2003
Dated at Waukegan, Illinois, on this 13th day of July A.D., 2010