Title
Joint resolution authorizing execution of a contract with EcoInteractive, LLC, San Francisco, California, in the amount of $256,284 for licensing, software, and implementation services for the replacement of the Lake County Division of Transportation’s (LCDOT) Capital Program Management System and appropriating $308,000 of ¼% Sales Tax for Transportation funds.
Staff Summary
• Lake County issued a Request for Proposal (RFP) to contract for an integrated capital program management system and visualization solution to track projects, schedule appropriations, manage program fiscal constraint, both by fund source and fiscal year, develop the LCDOT’s capital budget, track planned project performance metrics, and link project location data to GIS.
• The RFP was extended to 31 vendors and proposals were received from four vendors. In accordance with the evaluation criteria established in the RFP, the selection team reviewed and determined that the proposal submitted by EcoInteractive, LLC, San Francisco, California, is the most qualified and favorable proposal for LCDOT.
• This contract award includes the software license as well as development, implementation, training, and annual maintenance services at a not-to-exceed amount of $256,284 which includes years one and two. The contract can be extended annually for up to five years.
• This project is included in the Transportation Improvement Program, and designated as Section 22-00000-21-AM.
Body
RESOLUTION
WHEREAS, the LCDOT, with Lake County Purchasing acting as the administrative agent, issued an RFP to contract for an integrated capital program management system and visualizations solution to track projects, schedule appropriations, manage program fiscal constraint, both by fund source and fiscal year, develop LCDOT’s capital budget, track planned project performance metrics, and link project location data to GIS; and
WHEREAS, in accordance with Section 5-102 of the Lake County Purchasing Ordinance, proposals were called for by publication for an integrated capital program management system and visualization solution; and
WHEREAS, the RFP was extended to 31 vendors and sealed proposals were received electronically and opened from four vendors, on Monday, August 23, 2021, at 11:00 a.m.; and
WHEREAS, in accordance with the evaluation criteria established in the RFP, the selection team reviewed and determined that the proposal submitted by EcoInteractive, LLC, San Francisco, California, is the most qualified and favorable proposal for LCDOT.
NOW, THEREFORE BE IT RESOLVED by this Lake County Board, that the Purchasing Agent is hereby authorized and directed to execute a contract with EcoInteractive, LLC, San Francisco, California, for licensing, software, and implementation services for the replacement of the LCDOT’s Capital Program Management System Software in the amount of $256,284, which includes years one and two, appropriating $308,000 of ¼% Sales Tax for Transportation funds, and designated as Section 22-00000-21-AM.
DATED at Waukegan, Illinois, on December 14, 2021.