Title
Joint committee action approving Contract Modification 4 with Crowe LLP, Oak Brook, Illinois to provide continued consultant services for the system implementation of a shared, scalable, integrated, enterprise family of public safety systems that includes computer aided dispatch (CAD), mobile data, records management systems (RMS) for law enforcement and fire / emergency medical services, and a jail management system (JMS) for the 9-1-1 Consolidation Implementation in the amount of $319,200 with an estimated 32 percent of that cost paid for by the Lake County Emergency Telephone System Board (LCETSB) in an estimated amount of $103,000.
Staff Summary
• As part of ongoing 9-1-1 and emergency dispatch consolidation efforts, the Lake County Sheriff's Office and Lake County ETSB agreed to be the executive agents for the Public Safety Software Modernization Project, with Lake County and Lake County ETSB funding the implementation of the new software for all partners.
• The contract has been modified to increase the funding, add tasks, and lengthen the term of the agreement for Task 5 - Consultant services for system implementation. Previous modifications include: Modification 1 in October 2019, Modification 2 in June 2021 and Modification 3 in June 2023, for a revised contract value of $608,125 and services provided through the end of fiscal year 2023.
• A decision was made to de-couple the systems and institute a tiered Go Live schedule. The last system Go Live date is scheduled for October 14, 2024, creating a continued need for Crowe’s project and organizational change management services.
• Modification 4 extends Task 5 services through February 28, 2025, and includes four months post-Go Live support in the amount of $319,200, increasing the total value for Task 5 services to $927,325.
• Funding is a combination of Lake County ETSB and Lake County funds.
Body
TO: Chair, Law and Judicial Committee
Chair, Financial and Administrative Committee
FROM: RuthAnne Hall, Purchasing Agent
DATE: November 7, 2023
RE: Contract Modification Number 4 - Agreement No. 19119
1. As part of ongoing 9-1-1 and emergency dispatch consolidation efforts, the Lake County Sheriff's Office and Lake County ETSB agreed to be the executive agents for the Public Safety Software Modernization Project, with Lake County and Lake County ETSB funding the implementation of the new software for all partners.
2. The IGA between participating PSEs agrees to use Lake County as the administrative agent for entering into contracts, making payments, receiving dues or other revenue, and for providing the financial accounting and reports as required.
3. In accordance with Section 33.082 of the Lake County Purchasing Ordinance, this Change Order is germane to the original contract as signed and is in the best interest of Lake County it is hereby requested that the Purchasing Agent be authorized to enter into Contract Modification 4.
4. This resolution authorizes Contract Modification 4 with Crowe, LLC in an amount of $319,200 for 15 months with an estimated 32 percent of that cost paid for by the Emergency Telephone System Board (ETSB) in an estimated amount of $103,000 to extend task 5 services of this contract, system implementation, through February 28, 2025 and includes four months post-Go Live support in the amount of $319,200, increasing the total value for Task 5 services to $927,325.