Title
Joint resolution authorizing a contract with the National Center for State Courts to conduct a thorough review of the current justice technologies, infrastructure, and governance including the development of recommendations, and approving an emergency appropriation in the amount of $105,200.
Staff Summary
· The National Center for State Courts (NCSC) will develop a technology governance structure for the Administrative Office of the Circuit Court of Lake County and the Circuit Court Clerk.
· Services will include documenting the required functionality for efficient and effective case management, document management, and e-filing as well as a gap analysis comparing the required functionality to the current system.
· NCSC will also assist the Court and the Court Clerk in developing a long-term strategy for meeting current and future case management needs.
· NCSC has engaged in work with the County on nine separate occasions since 1992 on assessment of governance, case management, E-Filing and issues relevant to Circuit Court matters.
· Pursuant to Article 6, section 102, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis of an existing long standing successful relationship for professional services, and the knowledge gained through this relationship adds value integral to the services provided.
· This resolution also authorizes an emergency appropriation of $105,200 from the fund balance in the court automation budget.
Body
WHEREAS, There is a need to develop a technology governance structure for the Administrative Office of the Circuit Court of Lake County and the Circuit Court Clerk; and
WHEREAS, the National Center for State Courts has engaged in work with the County on nine separate occasions since 1992 on assessment of governance, case management, E-filing and issues relevant to Circuit Court matters; and
WHEREAS, in accordance with Article 6, Section 102 of the Lake County Purchasing Ordinance, the Purchasing Agent consulted with an ad hoc review group and determined that this purchase is exempt from bidding on the basis of a long standing successful relationship.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that the Purchasing Agent be authorized to enter into the contract with the National Center for State Courts to develop a technology governance structure for the Administrative Office of the Circuit Court of Lake County and the Circuit Court Clerk in the amount of $105,200, charged to account 256-3250010-71150.
BE IT FURTHER RESOLVED, that the $105,200 be appropriated in account 256-3250010-71150 from court automation fund balance.
DATED at Waukegan, Lake County, Illinois, on May 8, 2012.