Title
Joint resolution authorizing the creation of the Lake County Law Enforcement Records Management System Fund (Fund 726) and authorizing an emergency appropriation in the amount of $350,000 as the annual revenue and expense budget to accommodate the operations of the new special revenue fund.
Staff Summary
• As part of the Regional 9-1-1 Consolidation Project, a Consortium of 21 public safety entities agreed to seek a county-wide, enterprise public safety software suite for dispatch, records, jail management, and reporting.
• The Lake County Sheriff, through the County, contracted with Tyler Technologies to license and support the Law Enforcement Records Management System (RMS) and E-Citation and E-Crash system as part of the county-wide public safety software suite.
• In 2022, the Lake County Board approved intergovernmental agreements (IGAs) for the collaborative use of the Lake County Law Enforcement Records Management System and Enforcement E-Citation and E-Crash System, commonly known as Brazos.
• In 2024, the software went live, and the public agencies started using the software. The maintenance and hosting costs are now to be billed to the public agencies including the Lake County Sheriff’s Office to reimburse the costs for the use of the software. The annual reimbursement amount from each partner includes a reserve amount to offset the cost of future enhancements.
• A new special revenue fund specifically to account for these expenses and the offsetting revenue from the IGA partners is recommended.
Body
RESOLUTION
WHEREAS, Lake County approved intergovernmental agreements (IGAs) for the collaborative use of the Lake County Law Enforcement Records Management System and Enforcement E-Citation and E-Crash System, commonly known as Brazos; and
WHEREAS, these funds must be deposited into a dedicated fund and used for specific purposes to account for the reimbursement of costs for the Lake County Law Enforcement Records Management System and Enforcement E-Citation and E-Crash System by public safety entities; and
WHEREAS, use of funds is restricted to paying the costs of the Lake County Law Enforcement Records Management System and Enforcement E-Citation and E-Crash System; and
WHEREAS, an emergency appropriation is necessary to establish an annual operating budget for the new Lake County Law Enforcement Records Management System Fund (Fund 726).
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, that an emergency appropriation in the amount of $350,000 is approved in both revenue and expense in the newly Lake County Law Enforcement Records Management System Fund to establish a Fiscal Year 2025 operating budget as indicated in the attachment; and
BE IT FURTHER RESOLVED, that the authority to spend funds in accordance with the Lake County Law Enforcement Records Management System Fund budget and execute any all distribution of funds within an Lake County Law Enforcement Records Management System Fund account category is hereby delegated to the Lake County Sheriff or his designee(s).
DATED at Waukegan, Illinois, on February 11, 2025.