Title
Joint resolution approving Amendment Number 1 of the Intergovernmental Agreement (IGA) Regarding Development of the Plan and Agreement to Consolidate Participating Lake County Public Safety Answering Points (PSAPs).
Staff Summary
• In 2022, as the next phase in 9-1-1 and emergency dispatch consolidation, nine governmental entities partnered through an IGA (“Planning IGA”) to, “develop an Implementing Intergovernmental Agreement (“Implementing IGA”) that establishes a NEW CONSOLIDATED PSAP in Lake County, Illinois to replace and consolidate the PSAPs operated by the Parties to this Agreement.”
• The original IGA established a governance structure in the PSAP Consolidation Committee and other procedures that its signatories have followed since that IGA’s inception.
• Amendment Number 1 to the IGA extends the term of the original agreement from 18 months to 30 months (with the effective date of September 1, 2022) and establishes the County of Lake as a full Party to the Agreement.
• As of January 11, 2024, the Parties to Amendment Number 1 to the IGA are the County of Lake, CenCom E911, Fox Lake, Gurnee, Lake Zurich, Mundelein, and Vernon Hills.
Body
RESOLUTION
WHEREAS, the Parties have authority to enter into this intergovernmental agreement under the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and Article VII, Section 10 of the 1970 Constitution of the State of Illinois, and other applicable law; and
WHEREAS, in April 2017, Lake County and the Lake County ETSB received the 9-1-1 Consolidation Report which concluded that dispatch consolidation is a mutually beneficial path for public safety entities in Lake County; and
WHEREAS, the 9-1-1 Consolidation Report stated the potential benefits of dispatch consolidation include: reduced call transferring; staffing improvements to provide enhanced coverage for 24/7 operations; more consistent and effective service delivery; greater opportunities for inter-agency response and backup; better data sharing between agencies and responders in the field, along with expanded oversight; enhanced interoperability and the ability to share information across jurisdictions; operational savings; reductions in future capital investment; and the elimination of duplicative technology maintenance agreements; and
WHEREAS, the recommendations from the 9-1-1 Consolidation Report have been shared in numerous meetings with community and public safety representatives, including the Parties to this Agreement; and
WHEREAS, in Spring of 2018, a Consortium of 21 Lake County Public Safety Entities (PSEs) agreed through an Intergovernmental Agreement (IGA) to participate in the 9-1-1 Consolidation Implementation Planning Project and committed to the next phase of 9-1-1 consolidation efforts in Lake County; and
WHEREAS, all participating PSEs contributed funds to the 9-1-1 Consolidation Project Fund to hire an on-site project manager and additional consultant services to develop a 9-1-1 Consolidation Implementation Plan; and
WHEREAS, the 21 PSEs worked together through regular meetings of the Consortium Governance Committees and various working groups; and
WHEREAS, in December of 2019, the Consortium’s implementation plan (the “Regional 9-1-1 Consortium Concept of Operations and Implementation Plan”) was approved by the Consortium Governance Committees; and
WHEREAS, in August 2020, the Consortium unanimously approved extending the original IGA 12 months, through September 6, 2021, in order to continue progress on initiatives in the approved Consortium Concept of Operations; and
WHEREAS, in May 2021, the Consortium completed a joint request for proposal (RFP) and procurement of a scalable, shared, integrated, enterprise family of systems / software that includes Computer Aided Dispatch (CAD), mobile data, Law Enforcement Records Management System (LE RMS), Jail Management System (JMS), Electronic Crash, and Electronic Ticket Systems to support 9-1-1 services, emergency dispatch services, and records management for partner municipalities and agencies throughout Lake County; and
WHEREAS, the Lake County ETSB is the Consortium’s Executive Agent for the CAD and mobile data contract and the Lake County Sheriff’s Office is the Consortium’s Executive Agent for the law enforcement RMS, JMS, E-Crash, and E-Ticket contract; and
WHEREAS, in September 2021, Consortium unanimously approved extending the original IGA an additional 12 months, through September 6, 2022, in order to continue progress on initiatives in the approved Consortium Concept of Operations; and
WHEREAS, in October 2021, the Lake County Board authorized entering into an agreement for architectural and engineering design services for a Consolidated 9-1-1, ETSB, and Emergency Management Agency Facility on the County Campus in Libertyville, Illinois; and
WHEREAS, the Parties to this Agreement remain committed to the next phase of 9-1-1 Consolidation in Lake County, and continue to find it to be in the best interests of the health, safety, and general welfare of not only the residents of the population served by each Party, but all residents of Lake County; and
WHEREAS, in 2022, as the next phase in 9-1-1 and emergency dispatch consolidation, the nine Parties to the original Agreement partnered through an IGA (“Planning IGA”) to, “develop an Implementing Intergovernmental Agreement (“Implementing IGA”) that establishes a NEW CONSOLIDATED PSAP in Lake County, Illinois to replace and consolidate the PSAPs operated by the Parties to this Agreement;” and
WHEREAS, Lake County agreed to be the Executive Agent for this project for the purpose of hiring and paying a Project Manager, entering into contracts, making payments, and for receiving the initial financial contributions to this project and other revenue, and will create a special segregated fund (the “Regional PSAP Consolidation Fund”) for such purposes; and
WHEREAS, the Parties to the Agreement worked together through regular meetings of the PSAP Consolidation Committee and various working groups; and
WHEREAS, on November 20, 2023, the Sheriff of Lake County (“Sheriff”) notified the Parties through the Executive Agent that the Sheriff, “made the decision to pull out of the dispatch consolidation aspect of the project” and will not sign an extension to the Agreement; and
WHEREAS, in the Sheriff’s absence, the County seeks to become a full Party to the Planning IGA through this Amendment; and
WHEREAS, the initial term of the Planning IGA is 18 months from its effective date, and the Parties (County of Lake, CenCom E911, Fox Lake, Gurnee, Lake Zurich, Mundelein, Vernon Hills, and Waukegan) continue to work to achieve the goals set forth in that Agreement. For that reason, these Parties seek to extend the term of the Planning IGA to 30 months with this Amendment.
NOW, THEREFORE, BE IT RESOLVED, by this County Board of Lake County, Illinois, to hereby authorize approval of Amendment Number 1 to the Intergovernmental Agreement Regarding Development of the Plan and Agreement to Consolidate Participating Lake County Public Safety Answering Points on behalf of the Lake County Board; and
BE IT FURTHER RESOLVED, that this County Board of Lake County, Illinois, remains fully committed to the consolidation of Public Safety Answering Points in order to provide the most timely, effective, and efficient 9-1-1 and emergency dispatch service to Lake County residents and first responders.
DATED at Waukegan, Illinois, on January 16, 2024.